Project Manager, Capital Delivery

At the MBTA we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe reliable and accessible transportation. MBTAs core values are built around safety service equity sustainability culture and accessibility and each employee that works for the MBTA performs their roles based on our vision mission and includes attendance participation and contribution in local safety committee meetings as needed.

The Capital Delivery group is seeking a Project Manager who will manage the development of MBTA Capital Delivery projects from project inception (planning) through the design phase (conceptual preliminary and final) and the construction phase (including project close-out) with full responsibility for quality and control of schedule and budget.

• Responsible for the projects technical and financial directions and for ensuring external and internal customer satisfaction with project results.
• Administer professional service design and construction contracts including involvement in design contract and amendment negotiations.
• Establish initial project budgets cost estimates cash flow projections.
• The Project Manager is the main contact between the MBTA and consultant or contractor.
• Manage assigned Capital projects in accordance with all MBTA Manuals policies and procedures as may be amended from time to time or program-specific delivery protocols and procedures including but not limited to: Standard Operating Procedures (SOP) Manual; Project Controls Manual; Quality Assurance Manual; Construction Change Management Manual Field Staff Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA web page or provided directly by the Authority as well as FTA Circular 4220.1F Third Party Contracting.
• Assist in the development of Capital Programs project scopes budgets and schedules as part of the capital planning process.
• Assist in the procurement of consultants and contractors as required.
• Negotiate project assignments task orders amendments change orders and use of contingency and make recommendations for approval for values above delegated authority.
• Ensure that all work has been completed and necessary approvals have been obtained prior to advertising projects for construction including budget approval environmental permits and approvals real estate actions and approvals force accounts (e.g. utility traffic railroad operator) other agency and municipal agreements (e.g. MOUs MOAs Interagency Agreements) and other third-party agreements.
• Provide monthly and/or quarterly updates of project schedules and budgets.
• Monitor project schedules and budgets to ensure financial and schedule milestones are met.
• Review analyze and approve monthly payment and schedule submissions from consultants and contractors.
• Coordinate and participate in Project Design Group meetings value engineering sessions constructability reviews and risk workshops as required.
• Coordinate project tasks or activities with other Capital Programs personnel including contract administration field staff and other project coordinators as required. Coordinate project tasks with other Departments including but not limited to Capital Program Support Department Finance Engineering and Maintenance and Railroad Operations as required.
• Coordinate project activities with outside agencies abutters utility companies community groups and other third parties affected by the project as required.
• Manage the construction project process from advertisement to contract closeout to ensure the project is completed on time and within budget.
• Resolve any conflicts that may occur throughout the life of the project.
• Manage on-call and/or emergency repair contracts.
• Proactively identifying and resolving potential field issues.
• Analyze all contract proposals or bids and provide recommendations for senior management approval.
• Secure commitments from MBTA Operating Departments concerning the availability of their resources.
• Organize and prioritize workload be proactive in identifying project needs/requirements.
• Provide monthly and/or quarterly updates of project schedules and budgets prepare project-related correspondence reports charts and presentations utilizing Microsoft Word Excel Database and PowerPoint.
• Work independently in addressing complex tasks in a time-sensitive environment. Follow up on actions required for task and project completion while seeking guidance as necessary.
• Indirectly oversee professional staff including Project Coordinators Resident Engineers Construction Inspectors and other administrative personnel as assigned.
• Respond to each inquiry whether from a customer vendor or co-worker in a courteous and professional manner consistent with the Authoritys Customer Service quality standard.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Drive a company or personal vehicle to visit work sites and/or attend off-site meetings.
• Available to work all shifts and locations as assigned or directed.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules regulations collective bargaining agreements (if applicable) and policies of the Authority including the EEO Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
• Perform all other duties and projects that may be assigned.

Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions.

Supervision

• Will indirectly oversee and supervise support personnel. Includes Assistant Project Managers Project Coordinators Resident Engineers Construction Inspectors and other administrative personnel as assigned.

• Bachelors degree from an accredited institution in Engineering Architecture Construction Management or a closely related field.
• Five (5) years of progressively responsible experience managing engineering design construction infrastructure transportation transit or public works capital projects.
• One (1) year of satisfactory experience in leading large projects or technical teams in a leadership capacity.
• Demonstrated experience managing design and construction contracts.
• Knowledge of project management principles including scope schedule cost quality and risk management.
• Knowledge of applicable federal state and local regulations governing capital project delivery.
• Ability to manage multiple complex projects simultaneously.
• Strong analytical organizational negotiation and decision-making skills.
• Excellent written and verbal communication skills.
• Strong interpersonal conflict resolution and stakeholder management skills.
• Proficiency with Microsoft Office and project management software.
• Ability to lead multidisciplinary teams.
• Valid drivers license.
• Availability to work twenty-four (24) hours per day seven (7) days per week.

Substitutions

• A masters degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification or statewide/professional certification in a related field substitutes for one (1) year of experience.

• A Masters degree in Engineering Construction Management Architecture or related field from an accredited institution.
• Seven (7) or more years of experience managing engineering design construction infrastructure transportation transit or public works capital projects of $20 million or more.
• Professional Engineer (PE) Registered Architect (RA) Certified Construction Manager (CCM) Project Management Professional (PMP) or equivalent professional certification.
• Experience delivering large-scale public infrastructure or transportation projects.
• Experience with alternative project delivery methods including Design-Build (DB) and CM-at-Risk (CMAR) and Massachusetts General Law (MGL) Chapter 149A.
• Experience managing federally funded transportation projects.
• Knowledge of transit and railroad safety regulations and construction within active operating environments.
• Experience using Primavera P6 Trimble Unity e-Builder or comparable PMIS software.
• Knowledge of FTA FRA MassDOT AREMA AASHTO and MBTA standards.

Job Conditions:

• Ability to effectively read comprehend communicate and respond to instructions orders signs notices inquiries English.
• Be at least eighteen (18) years of age except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston MA metro area as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively independently and as part of a diverseworkforce team (or supervise if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules regulations collective bargaining agreements (if applicable) and policies of the MBTA including the EEO anti-discrimination anti-harassment and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate) including overall employment job performance discipline and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check comprehensive background screening and / or medical Clinic screening potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned directed or necessary for this position including (for some transit / operations roles) up to twenty-four (24) hours per day seven (7) days per week as necessary to accommodate severe weather conditions emergencies or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally interns / co-ops must have valid work authorization and U.S. Social Security Numberprior to starting pre-employment screenings / pre-boarding working in their positions and throughout the duration of their program.

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary general nature and complexity of typical job functions and do not represent an exhaustive list of all duties tasks and responsibilities required of staff assigned to this position.
2. Application Completion: It is each applicants responsibility to ensure application details are entered completely and correctly including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
3. Application Deadlines:Applicants should apply as soon as possible as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
4. Work Environment:The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
5. Work Eligibility:All employees must be legally authorized to work in the United States and on an unrestricted MBTA does not have an employer work sponsorship program. However if you have unrestricted work authorization or are sponsored by a separate entity you are welcome to all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
6. Interviews:Candidates should ensure they arrive on time are prepared can remain for the duration and if remote are in a quiet place without distraction for the interview. Candidates who do not attend their interview without advance authorization including an email confirmation of a rescheduled time/date from Human Resources will be considered a no-show and disqualified from consideration for the position. Related to rescheduling on a one-time basis and due to something emergent you may be allowed to reschedule the addition Human Resources may require documentation supporting the request. However should you need to reschedule you will need to contact your Recruiter directly by email.
7. Safety Sensitive Positions:Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
8. On-call or 24/7 Positions:Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
9. Essential / Emergency Staff:During declared states of emergency employees working in this classification are required to report to work for their assigned work hours or as directed by management.
10. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process please contact the MBTAs ADA Unit at or .
11. Diversity Equity and Inclusion:The MBTA is an Equal Employment Opportunity Employer. For terms descriptions and definitions related to diversity equity inclusion veteran status and immediate family members that you may find on the application form please visit / Co-Op Benefits: Employees taking part in an internship orco-opat the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass based on the city from which the intern / co-opcommutes to workat no cost. However no additional benefits are currently offered for interns orco-ops.