Project Lead

Job Summary:

The Project Lead supports the Office of Facilities and Real Estate in planning coordinating and advancing facilities construction maintenance renovation and real estate-related projects across the Diocese. Reporting to the Director of Real Estate and Facilities this position helps ensure diocesan properties are managed with responsible stewardship safety compliance cost-effectiveness and alignment with the mission of the Church.

The Project Lead serves as a hands-on coordinator and liaison for diocesan leadership parishes schools ministries vendors contractors architects engineers consultants and internal departments. This role requires strong project management skills practical knowledge of building systems and construction processes sound judgment attention to detail and the ability to manage multiple priorities in a mission-driven environment.

Duties/Responsibilities:

Project Coordination and Execution

Coordinate assigned facilities construction repair maintenance renovation and real estate projects from initial request through close-out.

Assist in defining project scope goals timelines budgets required approvals milestones and deliverables.

Track project schedules action items documentation vendor commitments invoices change orders and completion status.

Conduct site visits to assess project needs verify work progress identify issues and support timely resolution.

Prepare project updates summaries recommendations and status reports for the Director of Real Estate and Facilities.

Facilities and Real Estate Support

Assist with property assessments building condition reviews repair prioritization capital planning and long-term facility needs.

Support initiatives related to property use adaptive reuse leasing disposition storage inventory and records management as assigned.

Help maintain accurate project property building vendor contract and facilities-related records.

Assist in developing and improving procedures templates checklists and tracking systems for the Office of Facilities and Real Estate.

Vendor Contractor and Consultant Coordination

Serve as a point of contact for vendors contractors architects engineers inspectors consultants and other project partners.

Assist with obtaining proposals coordinating bid processes reviewing scopes of work and supporting contractor selection recommendations.

Monitor contractor performance quality of work schedule adherence site conditions safety practices and completion of agreed-upon work.

Review invoices payment applications documentation and change order requests for completeness before escalation or approval.

Develop and maintain professional working relationships with parish and school leaders diocesan staff vendors and contractors.

Budgeting Compliance and Risk Management

Assist with project budget preparation cost tracking forecasting and reporting.

Support compliance with diocesan policies applicable building codes permitting requirements safety standards insurance requirements and civil regulations.

Identify potential project risks cost impacts schedule concerns safety issues and operational disruptions; escalate concerns promptly.

Coordinate inspections permits documentation warranties close-out materials and final project records as needed.

Promote safe secure accessible functional and welcoming facilities for diocesan offices parishes schools ministries and visitors.

Communication and Mission Support

Communicate clearly respectfully and consistently with pastors principals ministry leaders diocesan departments vendors and project stakeholders.

Support collaboration among finance legal insurance parish services schools Catholic ministries and other diocesan offices as projects require.

Represent the Office of Facilities and Real Estate in a manner consistent with Catholic values confidentiality service accountability and stewardship.

Perform other related duties as assigned by the Director of Real Estate and Facilities.

Demonstrated ability to coordinate multiple projects priorities deadlines vendors and stakeholders simultaneously.

Working knowledge of building systems including HVAC electrical plumbing roofing fire protection life safety accessibility grounds and general maintenance.

Proficiency with Microsoft Office applications especially Outlook Word Excel and Teams; ability to learn project tracking property or facilities management systems.

Must be detail oriented with strong organizational communication presentation and interpersonal skills.

Ability to communicate effectively through e-mail and/or telephone.

Valid drivers license and ability to travel to diocesan properties throughout southeastern Massachusetts Cape Cod and the Islands as needed.

Understanding of the mission structure and values of the Catholic Church and ability to work respectfully within a diocesan environment is preferred.

Education and Experience:

Associate degree or equivalent combination of education training and experience in facilities management construction management project management engineering architecture business administration or a related field. Bachelors degree is preferred.

Minimum of three to five years of experience supporting facilities construction maintenance capital projects property management or related operations. Experience working with parishes schools nonprofit organizations religious institutions public agencies or multi-site property portfolios is preferred.

Project management certification construction-related certification facilities credential OSHA training or similar professional development is preferred.

Experience reviewing scopes of work estimates proposals schedules invoices and project documentation. Familiarity with procurement processes contracts permitting insurance requirements capital planning and building condition assessments is preferred.

Physical Requirements:

Ability to perform job duties in office parish school ministry construction maintenance and outdoor environments.

Ability to travel to diocesan sites is required; occasional evening or weekend work may be needed for urgent matters meetings inspections or project-related activities.

Must be able to walk through buildings grounds mechanical spaces and active project sites; climb stairs; stand for extended periods; and occasionally lift or move materials up to 25 pounds.

Must be able to follow site safety requirements and use appropriate personal protective equipment when required.