Project Coordinator

Job Description:

We are seeking a highly organized and proactive Project Coordinator to support the assessment of acquired business sites and remediation of gaps to ensure infrastructure technology and related processes align with Clients security standards.

This role will coordinate activities across security technology infrastructure and business teams to ensure assessments progress findings are documented remediation activities are tracked and stakeholders remain aligned.

The Project Coordinator will be responsible for maintaining momentum across multiple workstreams by tracking actions identifying gaps and dependencies driving follow-up and ensuring owners are accountable for agreed-upon activities.

The ideal candidate is detail-oriented comfortable working in an ambiguous and evolving environment and able to bring structure and discipline to complex cross-functional initiatives.

Key Responsibilities

Coordinate assessment and remediation activities across acquired business sites.

Manage cross-functional activities involving technical security infrastructure and business stakeholders.

Develop and maintain project plans action trackers remediation logs schedules and status reporting.

Track assessment activities findings decisions dependencies risks and remediation actions through completion.

Establish clear owners and target dates for actions and consistently follow up to drive accountability.

Coordinate discovery activities required to understand current-state security compliance at acquired locations.

Identify missing information unresolved questions gaps and dependencies that could prevent assessments or remediation activities from progressing.

Schedule and facilitate working sessions stakeholder discussions and project status meetings.

Document decisions action items owners and next steps and ensure timely follow-through.

Work with technical teams and subject-matter experts to understand remediation requirements and translate them into trackable activities.

Maintain visibility into progress across multiple sites and workstreams and proactively escalate risks blockers overdue actions or decisions requiring leadership attention.

Prepare concise project status updates highlighting progress upcoming activities risks decisions and areas requiring attention.

Help establish consistent processes and documentation for assessment and remediation efforts across acquired businesses.

Required Qualifications

2 years work experience coordinating cross-functional projects or initiatives.

Strong organizational skills with exceptional attention to detail and follow-through.

Proven ability to manage multiple activities stakeholders priorities and deadlines simultaneously.

Experience maintaining project plans action logs RAID logs schedules or other project management documentation.

Excellent written and verbal communication skills.

Ability to facilitate meetings and translate discussions into clear decisions actions owners and next steps.

Ability to work effectively with both technical and non-technical stakeholders.

Proficiency with common project management and collaboration tools.

Preferred Qualifications:

Experience supporting cybersecurity information security infrastructure technology risk compliance or remediation programs.

Experience supporting mergers acquisitions integrations or acquired business environments.

Familiarity with security assessments compliance requirements risk remediation or technology discovery activities.

The successful candidate will be someone who:

Creates structure from ambiguity and determines what needs to happen next.

Owns the follow-through not just the meeting or tracker.

Drives accountability while building positive working relationships.

Notices what is missing and asks the questions needed to keep discovery moving.

Connects the dots across teams activities dependencies and decisions.

Communicates clearly and concisely particularly when highlighting risks or escalating blockers.

Stays ahead of the work rather than waiting for stakeholders to identify next steps.