Project Coordinator – PMO

Title: Project Coordinator PMO
Location: Nashville TN (Hybrid)
Duration: 7 Months W2

Position Overview:

Our Client is seeking an entry-level Project Coordinator to support the Project Management Office (PMO) working closely with Senior Project Managers and the PMO Director. The candidate will assist with planning coordinating tracking and reporting project activities while maintaining project documentation and supporting successful project delivery.

Key Responsibilities:

• Support project managers with day-to-day project coordination and administrative activities.
  Maintain project schedules timelines milestones deliverable trackers and action item logs.
  Coordinate project meetings prepare agendas document meeting minutes decisions and follow-up actions.
  Maintain project plans status reports RAID logs decision logs and stakeholder lists.
  Collect project updates and prepare status reports presentations dashboards and executive reporting materials.
  Track project dependencies risks issues mitigation plans and change requests.
  Follow up with team members on outstanding action items deliverables and deadlines.
  Support Agile ceremonies including stand-ups sprint planning backlog reviews and retrospectives when applicable.
  Assist with stakeholder communications vendor coordination procurement invoicing and timesheet activities.
  Manage project calendars distribution lists shared folders and SharePoint sites.
  Support project onboarding training coordination access requirements and project closeout activities.

Required Qualifications:

• Some experience in administrative coordination project support operations business analysis or team coordination.
  Strong organizational skills and attention to detail.
  Excellent written and verbal communication skills.
  Ability to manage multiple assignments and competing deadlines.
  Proficiency in Microsoft Office applications including Outlook Word Excel PowerPoint Teams and SharePoint.
  Ability to work collaboratively with cross-functional teams stakeholders vendors and leadership.
  Ability to handle confidential and sensitive information appropriately
  
  Preferred Qualifications:

• Internship coursework or experience in project management or business operations.
  Familiarity with project management concepts including scope schedules milestones dependencies risks and issues.
  
  Core Competencies:

• Organization and follow-through
  Communication and collaboration
  Attention to detail
  Time management and problem-solving
  Adaptability and accountability
  Stakeholder service and professional judgment
  
  Work Environment:

• This is a hybrid position in Nashville TN requiring regular collaboration with project teams stakeholders leadership and vendors.
  Exposure to Agile Scrum or other project delivery methodologies.
  Experience with tools such as Planview Airtable Microsoft Planner Jira Azure DevOps or SharePoint.
  CAPM Scrum certification or other project management training is a plus.
  
  Please send your resume to