Project Coordinator

About the Role:
The Project Coordinator supports the Corporate Real Estate & Workplace Solutions team by coordinating project activities maintaining accurate documentation and assisting with financial tracking invoice processing and project closeout.

This role works closely with Project Managers the Design Manager internal partners vendors and stakeholders to support larger initiatives and manage smaller projects as needed.

The Impact Youll Make:
Project Coordination

• Support Project Managers by coordinating schedules documentation deliverables and project updates
• Track milestones and maintain accurate project information in systems such as Tango and OneDrive
• Coordinate with vendors internal partners and stakeholders to support project execution
• Support incidental requests moves adds and changes as needed

Small Project Management

• Manage small-scale projects from planning through completion including office closures workstation reconfigurations moves and signage updates
• Coordinate scope schedule vendor support stakeholder communication and completion tracking for assigned projects.
• Ensure project documentation approvals and closeout steps are completed accurately and on time

Financial Tracking and Invoice Processing

• Review track and process project-related invoices for accuracy and alignment with scope and budget
• Support invoice coding and submission to Finance for payment
• Maintain tracking logs for project financials commitments and accruals
• Coordinate with Finance on monthly year-end and other reporting needs
• Monitor project budgets and flag potential variances to Project Managers

Administrative and PM Support

• Provide administrative support to Project Managers and the Design Manager
• Maintain organized project records folders and file structures
• Prepare project status updates financial summaries and other reporting materials

Collaboration and Communication

• Serve as a liaison between Project Management Workplace Solutions vendors and stakeholders
• Communicate project updates clearly accurately and proactively
• Support cross-functional coordination to help ensure smooth execution of moves and project activities

What Youll Bring to Baird:

• 25 years of experience in project coordination corporate real estate facilities construction or a related field
• Experience with invoice tracking financial coordination budget tracking or related administrative support
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Clear communication skills and the ability to coordinate effectively with internal partners vendors and stakeholders
• Proficiency in Microsoft Office including Excel PowerPoint and Word; experience with project tracking systems such as Tango or similar tools preferred
• Detail-oriented with sound judgment and problem-solving skills

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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy citizenship national origin age disability military service veteran status sexual orientation gender identity or expression genetic information or any other status protected by law.