Project Coordinator

The Project Coordinator is responsible for planning coordinating and overseeing healthcare projects from initiation through completion. This role ensures projects are delivered on time within budget and in compliance with healthcare regulations while improving patient care operational efficiency and organizational performance. The Project Coordinator collaborates with clinical administrative and technical teams to achieve strategic business objectives.

Project Planning and Coordination

Coordinate and support healthcare projects from initiation through implementation and completion.

Develop project plans timelines milestones and deliverables in collaboration with project leaders and stakeholders.

Monitor project progress and identify potential risks barriers or delays.

Track project activities to ensure alignment with organizational goals regulatory requirements and strategic initiatives.

Assist in developing and maintaining project documentation including charters schedules status reports and meeting minutes.

Stakeholder Management

Serve as a liaison between clinical operational administrative and executive stakeholders.

Facilitate communication among project team members and leadership to ensure timely completion of project objectives.

Coordinate meetings workgroups and stakeholder engagements including agenda preparation and follow-up actions.

Maintain positive working relationships with internal and external partners.

Data Analysis and Reporting

Collect monitor and analyze project-related data to evaluate performance and outcomes.

Prepare regular project status updates dashboards and reports for leadership and project sponsors.

Track key performance indicators (KPIs) quality measures budget utilization and operational metrics.

Identify trends and opportunities for process improvement through data analysis.

Operational Improvement

Support process improvement initiatives designed to enhance patient care operational efficiency quality outcomes and regulatory compliance.

Assist with workflow assessments and development of standardized procedures and best practices.

Participate in organizational initiatives focused on patient experience quality safety and performance improvement.

Collaborate with clinical and administrative teams to implement new programs services and technologies.

Regulatory and Compliance Support

Ensure project activities comply with applicable healthcare regulations accreditation standards and organizational policies.

Assist with audits readiness assessments and documentation required for regulatory reviews.

Maintain confidentiality of patient employee and organizational information in accordance with HIPAA and applicable regulations.

Financial and Resource Management

Assist with project budget tracking resource allocation and expense monitoring.

Support vendor coordination contract administration and procurement activities as assigned.

Monitor project expenditures and assist leadership with budget variance reporting.

Administrative Responsibilities

Maintain organized project files records and documentation.

Coordinate project schedules meeting logistics and communication plans.

Develop training materials presentations and implementation tools to support project rollouts.

Provide administrative support to project managers directors and leadership teams as needed.

Professional Expectations

Demonstrate strong organizational communication and problem-solving skills.

Work independently while managing multiple projects and competing priorities.

Maintain knowledge of healthcare industry trends project management methodologies and regulatory requirements.

Participate in professional development and continuing education opportunities.

Performance Expectations

Deliver projects on time and within scope.

Maintain accurate and timely project documentation and reporting.

Foster effective collaboration among multidisciplinary teams.

Support measurable improvements in operational performance quality outcomes patient experience and organizational goals.

Demonstrate accountability adaptability and commitment to continuous improvement.

Reports To: COO but will work with all executive leaders

• Bachelors degree in Healthcare Administration Business Administration Nursing Information Technology Public Health or a related field.
• 2-5 years of project coordinator experience preferably in healthcare.
• Experience in clinical operational or compliance-related projects.
• Strong understanding of healthcare workflows and regulatory requirements.
• Proficiency in Microsoft Project Smartsheet Jira Asana or similar project management tools.
• Excellent leadership communication and organizational skills.
• Strong analytical and problem-solving abilities.
• Project Management Professional (PMP) certification.

Preferred Qualifications

• Certified Associate in Project Management (CAPM) Agile Scrum Master or Lean Six Sigma certification.
• Experience with Allscripts Phreesia Cerner Meditech or other EHR systems.
• Experience with healthcare quality improvement methodologies.