Project Coordinator Business Transition & Move Management

Turner & Townsend are seeking a Project Coordinator to support Business Transition & Move Management (BTMM) across both project delivery and financial/operational management. This is a hands-on role supporting multiple projects and project managers from planning through execution and closeout with significant responsibility for project controls financial tracking reporting and client/vendor administration. 

The ideal candidate is highly organized detail-oriented financially capable resourceful and proactive. Strong critical thinking and problem-solving skills are essential. We need someone who can work through incomplete information think outside the box adapt quickly when conditions change and take ownership rather than waiting for step-by-step direction. 

Type of Work 

The position combines project coordination financial management project controls and hands-on field execution. 

Typical Responsibilities Include 

• Project and move coordination execution and closeout.
• Site walks inventories move execution and decommissioning activities. 
• Accounts receivable (AR) tracking and client payment follow-up. 
• Revenue tracking (RT) financial reporting and project financial reconciliation. 
• Invoice and billing coordination/tracking. 
• Vendor setup onboarding and tracking. 
• Purchase order (PO) creation tracking and management. 
• Monitoring project budgets invoices and financial status. 
• Maintaining project and financial dashboards and reporting. 
• Identifying financial or operational discrepancies and following them through resolution. 
• Heavy use of Smartsheet for schedules trackers dashboards reporting and workflow management.
• Supporting project managers with both day-to-day delivery and overall project controls. 
• Provide onsite leadership and supervision of vendors during move and decommissioning execution clearly communicating expectations coordinating activities addressing issues in real time and maintaining a professional confident presence with clients and stakeholders. 

Qualifications :

• Basic financial aptitude and comfort working with project financial data 
• Advanced organizational skills and exceptional attention to detail 
• MS Office Suite 
• Strong Smartsheet proficiency or the ability to become highly proficient quickly 
• Ability to anticipate upcoming needs risks dependencies and potential issues 
• Strong critical thinking problem-solving and analytical skills 
• Resourceful and comfortable developing solutions independently 
• Ability to manage multiple projects deadlines and competing priorities simultaneously 
• Strong leadership communication and client-facing skills 
• Demonstrates sound judgment situational awareness discretion and sensitivity 
• Strong team player with a collaborative team-first mindset 
• Flexible and adaptable with the ability to quickly adjust to changing priorities 
• Maintains a positive solutions-focused attitude 
• Strong follow-through with clients vendors financial items and actions 
• Comfortable working in a fast-paced client-facing environment 
• Willing and able to travel as required 
• Available to work nights and weekends when required 
• Ability to remain on feet for 8 hours 
• Ability to lift and carry up to 30 lbs. 
• Comfortable working in active office construction relocation and move environments 
• Able to work independently with limited supervision while collaborating effectively with a broader project team 

Additional Information :

*On site requirements might change based on client needs*

SOX control responsibilities may be part of this role which are to be adhered to where applicable.

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. 

Turner & Townsend does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CVs will be treated as a direct application. 

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.  

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time