Project Coordinator

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 34000 people in over 30 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Position Summary

The Project Coordinator supports the planning execution and completion of projects by coordinating schedules resources documentation communications and administrative activities. This role works closely with project managers stakeholders vendors and team members to ensure projects are delivered on time within budget and in accordance with organizational standards and objectives.

The ideal candidate is highly organized detail-oriented and capable of managing multiple priorities in a fast-paced construction environment.

Key Responsibilities

Project Planning and Coordination

• Assist in developing and maintaining project schedules work plans and milestones.
• Coordinate and monitor project activities progress project deliverables and upcoming construction activities and ensure tasks are completed according to established timelines.
• Track project progress and identify potential schedule delays or risks.
• Support Director of Capital Program in managing multiple concurrent projects.
• Support Director of Capital Program in the day-to-day administration and coordination of active construction projects.
• Track contractor progress project deliverables and upcoming construction activities.
• Coordinate project logistics and support issue resolution to minimize impacts to schedule and operations as directed by the Director of Capital Program
• Assist with construction phase planning sequencing and closeout activities.

Communication and Stakeholder Management

• Schedule and facilitate project meetings including preparing agendas and documenting meeting minutes.
• Maintain and update project schedules action item logs and milestone trackers.
• Monitor construction progress and identify potential schedule risks or delays.
• Coordinate meetings to review schedule performance and recovery plans.
• Prepare schedule updates and reports for project stakeholders.
• Follow up on outstanding issues and commitments to support project progress.
• Manage stakeholder action item logs
• Coordinate with facility stakeholders to minimize disruption to ongoing operations.
• Support collaboration among cross-functional teams.

Documentation and Reporting

• Maintain project records contracts correspondence and other project documentation.
• Track document review status and coordinate timely responses from project stakeholders.
• Ensure project files are organized current and maintained in accordance with document control procedures.
• Track project deliverables and ensure documentation is complete and up to date.
• Prepare project reports presentations dashboards and performance metrics.
• Support document control and version management processes.

Budget and Resource Tracking

• Assist with tracking project budgets expenditures and forecasts.
• Process invoices purchase orders and other project-related financial documentation.
• Support change order tracking and documentation.
• Monitor resource allocation and support procurement activities as needed.
• Identify and report budget variances or cost concerns.

Risk and Quality Management

• Support project risk identification and mitigation efforts.
• Track project issues and action items through resolution.
• Assist in ensuring compliance with organizational policies procedures and quality standards.
• Participate in project closeout activities and lessons learned reviews.

Qualifications

Required

• Bachelors degree in Business Administration Project Management Construction Management Engineering or a related field.
• 2 years of project coordination project administration or related experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite including Excel Word PowerPoint and Outlook.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience supporting capital projects construction engineering or infrastructure programs.
• Experience supporting renovation and modernization projects in occupied buildings.
• Knowledge of project phasing decanting temporary facilities and operational continuity planning.
• Experience coordinating projects within healthcare higher education laboratory commercial office or other actively occupied environments.
• Familiarity with project management methodologies and principles.
• Experience with project management and document management platforms such as Procore e-Builder PMWeb Smartsheet Primavera P6 or Microsoft Project.
• Knowledge of construction schedules and project controls.
• CAPM PMP or other project management certification.

Preferred

Key Competencies

• Construction Project coordination
• Organization and attention to detail
• Communication and stakeholder relationship management
• Problem-solving & issue resolution
• Time management & Attention to detail
• Budget tracking and reporting
• Team collaboration
• Document control and project administration
• Risk and change management
• Customer service orientation
• Schedule and milestone tracking
• Communication and relationship management
• Organizational effectiveness

Working Conditions

• Primarily office-based with occasional site visits or travel as required.
• Ability to attend meetings both in person and virtually.
• May support multiple projects and project teams simultaneously.

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is USD$96000 - $115000. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

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