Project Coordinator

As a Project Coordinator you will be responsible for;

• Coordinating travel arrangements logistics and equipment shipments for field commissioning engineers and technicians.
• Tracking team availability and supporting resource deployment across multiple project sites.
• Maintaining project tracking systems status dashboards and project documentation.
• Organizing and managing project reports deliverables document control systems and administrative follow-up activities.
• Supporting the Quality Management System by maintaining commissioning checklists standardized forms quality records and audit documentation.
• Tracking completion of commissioning and quality control documentation and ensuring compliance with retention requirements.
• Coordinating site onboarding requirements safety certifications compliance documentation and customer-specific training requirements.
• Ensuring all site access and entry requirements are completed prior to field deployment.
• Coordinating purchase orders vendor invoices procurement activities and departmental budget tracking.
• Scheduling and coordinating internal and external meetings preparing agendas tracking action items and supporting leadership reporting.
• Serving as a liaison between commissioning teams project stakeholders finance procurement and other internal departments.
• Supporting resource planning scheduling activities operational improvements and cross-functional communication efforts.

Qualifications;

• 5 years of administrative project coordination operations support or related experience.
• Strong organizational skills with the ability to manage multiple priorities and concurrent projects.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills with strong attention to detail and follow-through.
• Understanding of quality documentation document control principles and administrative processes.
• Experience supporting field operations engineering teams or technical organizations preferred.
• Familiarity with project management tools such as Microsoft Project or Smartsheet preferred.
• Knowledge of procurement processes vendor management and expense tracking systems preferred.
• Understanding of compliance safety documentation and onboarding requirements preferred.
• Experience working within a Quality Management System (ISO 9001 or similar) preferred.
• Associates or Bachelors degree in Business Administration or a related field preferred