Project Controls – Senior Document Controller

AECOM is seeking a highly qualified Project Controls Senior Document Controller who will support projects throughout the Boston area by managing organizing tracking distributing and maintaining project documentation throughout the project lifecycle. This position will help ensure that project records are accurate current securely maintained and readily accessible to authorized team members. The successful candidate must possess excellent organizational communication and relationship-building skills and be capable of working independently and collaboratively in a fast-paced client-focused environment. The Document Controls Specialist will coordinate closely with project managers project controls personnel design teams contractors consultants and client representatives to maintain effective document control processes and support compliance with project requirements.

Responsibilities include:

• Establish implement and maintain document control procedures create Standard Operating Procedures (SOPs) workflows filing structures naming conventions and revision-control standards.
• Manage project documentation and document-review workflows within the designated Project Management Information System (PMIS).
• Receive review log distribute track retrieve and archive project documentation including:
  • Requests for Information (RFIs)
  • Submittals and shop drawings
  • Transmittals
  • Design drawings and specifications
  • Technical reports
  • Meeting minutes and correspondence
  • Change management documentation
  • Contracts and amendments
  • Permits and regulatory documentation
  • Inspection reports and field records
  • Closeout documents warranties and operations and maintenance manuals
• Verify that documents are complete properly formatted accurately numbered and submitted in accordance with established procedures.
• Maintain document revision histories and ensure that superseded documents are appropriately identified and archived.
• Monitor document-review workflows and follow up with responsible parties to support timely responses and approvals.
• Distribute approved documents to authorized project participants and confirm that teams are working from the most current versions.
• Perform routine quality-control reviews and audits of project records to identify missing duplicate outdated or incorrectly filed documents.
• Produce weekly and monthly document control reports including logs of overdue submissions outstanding reviews and workflow status.
• Support the development and monitoring of document control key performance indicators and dashboards.
• Assist project personnel with document retrieval system navigation workflow requirements and document control procedures.
• Provide onboarding and system training to project team members consultants and contractors as required.
• Coordinate with project leadership to maintain user access permissions distribution groups and confidentiality requirements.
• Participate in project meetings and provide updates regarding document status outstanding reviews overdue items and other document control concerns.
• Recommend process improvements to strengthen document quality consistency traceability and accessibility.

Qualifications :

Minimum Requirements

• Bachelors degree in Construction Management Information Management or a related discpline plus eight years of related experience or demonstrated equivalency of experience and/or education.
• Experience supporting institutional commercial infrastructure or vertical construction projects.

Preferred Qualifications

• 12 plus years of industry experience in project controls project administration document management construction management or operations management.
• Demonstrated experience managing large volumes of technical and administrative project documentation.
• Experience processing and tracking RFIs submittals drawings specifications transmittals correspondence change documentation and closeout records.
• Familiarity with construction terminology project delivery processes quality-management requirements and regulatory documentation.
• Experience supporting document management throughout design procurement construction commissioning and project closeout.
• Experience preparing document control reports dashboards performance metrics and audit findings.
• Proficiency in Microsoft Office applications SharePoint dashboards and PMIS platforms such as Procore e-Builder Kahua InEight PMWeb Autodesk Construction Cloud or Aconex.
• Project Management Professional (PMP) certification is a plus.

Additional Information :

• Sponsorship for U.S. employment authorization is not available now or in the future for this position.
• Relocation assistance is not available for this position.

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Full-time