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Project Construction Administrative Support
Job Location:
Job Location:
Barrington, RI - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
30 September 2026 (2 days ago)
Posted:
Application Deadline:
28 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Project / Construction Administrative Support
Location: Greater Chicago Area IL North/Northwest Suburbs
Schedule: MondayFriday 7:00 AM3:30 PM
Work Type: 100% onsite
Start Date: As soon as possible
The Opportunity
A well-established construction firm is seeking a highly organized proactive Project / Construction Administrative Support professional to join its team. This is a hands-on onsite position supporting an active construction project and working closely with the Project Manager ownership subcontractors vendors and other project stakeholders.
This role is ideal for someone who enjoys being at the center of a busy operation keeping projects organized following up on important details and helping a Project Manager stay ahead of deadlines and day-to-day needs. Previous construction experience is preferred but the firm is open to a capable technically inclined candidate who is eager to learn the industry.
The position will initially be based at an active jobsite in the northern Chicago suburbs with the expectation of transitioning to another nearby project upon completion.
Key Responsibilities
Maintain daily project logs and track subcontractor and trade hours onsite
Document meetings project activities notes photos and other job records
Follow up with subcontractors and vendors regarding quotes proposals pricing and outstanding information
Research and contact prospective subcontractors and vendors as needed
Assist with estimating quantity takeoffs and construction-document markups
Scan organize file and maintain project documentation
Provide day-to-day administrative and project support to the Project Manager and ownership
Help keep project information organized current and readily accessible
Open the jobsite approximately two mornings per week and communicate direction to trades as needed
Occasionally handle small pickups deliveries or travel between project and office locations
What Were Looking For
Strong organization and administrative skills: You should be comfortable managing documentation maintaining accurate records following up consistently with vendors and trades and anticipating the needs of a busy Project Manager.
Solid computer aptitude: Proficiency with Microsoft Word Excel and email is required. Experience with construction software is helpful but not necessary. Training will be provided on the firms construction management timekeeping/accounting and PDF markup platforms including Bluebeam.
Confident communication skills: This position regularly interacts with tradespeople subcontractors vendors project management ownership and clients. Fluent English and the ability to communicate professionally and directly are required.
Successful candidates will be proactive dependable coachable detail-oriented and comfortable receiving direct instruction in a fast-moving construction environment.
Additional Requirements
Valid drivers license and reliable transportation
Ability to walk throughout an active construction site
Ability to lift approximately 30 lbs. when needed
Flexibility to occasionally arrive slightly before 7:00 AM when responsible for opening the jobsite
Construction industry experience is preferred but not required for candidates with strong transferable skills and the ability to learn quickly
Compensation & Benefits
The anticipated compensation is competitive with some flexibility depending on experience and qualifications.
The firm also offers a strong benefits package including:
100% employer-paid employee premiums for medical dental and vision coverage
Multiple medical plan options including PPO HMO and HSA-compatible plans
Health benefits beginning the first of the month following 30 days of employment
401(k) plan with a 4% employer match following the applicable eligibility period
Potential discretionary employer retirement/profit-sharing and cash balance plan contributions
Paid holidays and paid leave
Vacation benefits based on tenure beginning with one week plus company holidays during the first year
Company-provided equipment
Company phone or phone reimbursement
Mileage/gas reimbursement for required business travel
Why Join
This is an opportunity to become an important part of a close-knit construction team where your work has a direct impact on the success of the project. Youll gain exposure to multiple aspects of construction operationsfrom project documentation and subcontractor coordination to estimating and field activitieswhile learning industry-specific systems and processes.
For someone looking to build a career in construction administration or project coordination this role provides valuable hands-on experience significant interaction with project leadership and the opportunity to develop a broad understanding of how construction projects are managed from the field.
Location: Greater Chicago Area IL North/Northwest Suburbs
Schedule: MondayFriday 7:00 AM3:30 PM
Work Type: 100% onsite
Start Date: As soon as possible
The Opportunity
A well-established construction firm is seeking a highly organized proactive Project / Construction Administrative Support professional to join its team. This is a hands-on onsite position supporting an active construction project and working closely with the Project Manager ownership subcontractors vendors and other project stakeholders.
This role is ideal for someone who enjoys being at the center of a busy operation keeping projects organized following up on important details and helping a Project Manager stay ahead of deadlines and day-to-day needs. Previous construction experience is preferred but the firm is open to a capable technically inclined candidate who is eager to learn the industry.
The position will initially be based at an active jobsite in the northern Chicago suburbs with the expectation of transitioning to another nearby project upon completion.
Key Responsibilities
Maintain daily project logs and track subcontractor and trade hours onsite
Document meetings project activities notes photos and other job records
Follow up with subcontractors and vendors regarding quotes proposals pricing and outstanding information
Research and contact prospective subcontractors and vendors as needed
Assist with estimating quantity takeoffs and construction-document markups
Scan organize file and maintain project documentation
Provide day-to-day administrative and project support to the Project Manager and ownership
Help keep project information organized current and readily accessible
Open the jobsite approximately two mornings per week and communicate direction to trades as needed
Occasionally handle small pickups deliveries or travel between project and office locations
What Were Looking For
Strong organization and administrative skills: You should be comfortable managing documentation maintaining accurate records following up consistently with vendors and trades and anticipating the needs of a busy Project Manager.
Solid computer aptitude: Proficiency with Microsoft Word Excel and email is required. Experience with construction software is helpful but not necessary. Training will be provided on the firms construction management timekeeping/accounting and PDF markup platforms including Bluebeam.
Confident communication skills: This position regularly interacts with tradespeople subcontractors vendors project management ownership and clients. Fluent English and the ability to communicate professionally and directly are required.
Successful candidates will be proactive dependable coachable detail-oriented and comfortable receiving direct instruction in a fast-moving construction environment.
Additional Requirements
Valid drivers license and reliable transportation
Ability to walk throughout an active construction site
Ability to lift approximately 30 lbs. when needed
Flexibility to occasionally arrive slightly before 7:00 AM when responsible for opening the jobsite
Construction industry experience is preferred but not required for candidates with strong transferable skills and the ability to learn quickly
Compensation & Benefits
The anticipated compensation is competitive with some flexibility depending on experience and qualifications.
The firm also offers a strong benefits package including:
100% employer-paid employee premiums for medical dental and vision coverage
Multiple medical plan options including PPO HMO and HSA-compatible plans
Health benefits beginning the first of the month following 30 days of employment
401(k) plan with a 4% employer match following the applicable eligibility period
Potential discretionary employer retirement/profit-sharing and cash balance plan contributions
Paid holidays and paid leave
Vacation benefits based on tenure beginning with one week plus company holidays during the first year
Company-provided equipment
Company phone or phone reimbursement
Mileage/gas reimbursement for required business travel
Why Join
This is an opportunity to become an important part of a close-knit construction team where your work has a direct impact on the success of the project. Youll gain exposure to multiple aspects of construction operationsfrom project documentation and subcontractor coordination to estimating and field activitieswhile learning industry-specific systems and processes.
For someone looking to build a career in construction administration or project coordination this role provides valuable hands-on experience significant interaction with project leadership and the opportunity to develop a broad understanding of how construction projects are managed from the field.
