Project Assistant (FRCNCA)

The mission of the Family Resource Centers Network of CA (FRCNCA) is to support individuals and families of children with disabilities special healthcare needs and those at risk by ensuring the continuance expansion promotion and quality of family-centered parent-directed Family Resource Centers (FRC).

The Project Assistant supports the implementation and day-to-day operations of VALOR (Voces Acción y Liderazgo Organizado para la Resiliencia) a statewide Latino-led initiative focused on leadership development systems feedback and equity in Californias developmental services system.

This role provides administrative logistical and coordination support to ensure the successful execution of statewide convenings trainings coalition engagement and grant deliverables. The Project Assistant works closely with the Director of Partnerships and Equity Initiatives to support partnerships with Family Resource Centers families self-advocates community organizations and state partners.

This is a part-time (20 hours per week) non-benefitted non exempt position.

Employment is provided by Heluna Health.

The pay rate for this role is $30 per hour.

ESSENTIAL FUNCTIONS

Administrative Support

• Provide day-to-day administrative support.
• Assist with scheduling coordination and documentation for meetings trainings and convenings.
• Maintain organized records of program activities participant lists agendas and materials using FRCNCA Grantmaker system and other electronic programs and systems.
• Support tracking of deliverables timelines and reporting requirements.
• Prepare reimbursement and travel approval forms for program directors
• Provide support with telephone or email inquiries and meeting coordination for executive team members

Event Coordination

• Assist with planning and logistics for in-person statewide convenings and virtual events including:
  • Support outreach and engagement of participants for events
  • Coordinates event operations and communications utilizes Excel and GrantMaker Campaigns to oversee registration space planning catering virtual setups and attendance reporting.
  • Venue logistics and vendor coordination engagement and timely invoicing and payment
• Support preparation of materials interpretation/translation needs and accessibility accommodations.

Partnership Support

• Support communication and coordination with Family Resource Centers and partner organizations.
• Assist with outreach to participants presenters and community stakeholders.
• Maintain contact lists and assist with follow-up communications.

Data and Reporting Support

• Assist with collection and organization of participation data surveys and feedback.
• Support preparation of progress reports summaries and internal tracking documents.
• Maintain spreadsheets and databases related to program activities and budgets.
• Assist with tracking participation demographics geographic representation and engagement outcomes for contract reporting purposes.

Communications

• Assist with preparation and distribution of bilingual (English/Spanish) materials.
• Support coordination with consultants or staff on event materials announcements and updates.
• Assist with website updates or digital platforms as needed.
• Communicates effectively across diverse audiences adapting style for families self-advocates partners and state officials.

NON-ESSENTIAL FUNCTIONS

• Perform other related duties as assigned.

JOB QUALIFICATIONS

Education/Experience

• Bilingual in English and Spanish (written and verbal) required
• Minimum 35 years of experience in administrative program support or coordination roles.
• Experience supporting community-based programs trainings or events.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Advanced skills in MS Office (Word Excel PowerPoint) and virtual meeting platforms.
• Experience with grassroots organizing or legislative education
• Experience with CANVA Survey Monkey Adobe products Salesforce desired

Certificates/Licenses/Clearances

• Background check clearance.
• A valid California drivers license proof of vehicle insurance and reliable transportation or the ability to secure timely transportation to perform the essential functions of the job.

Other Skills Knowledge and Abilities

• Experience working with disability services Family Resource Centers or community-based organizations.
• Familiarity with grant-funded programs and reporting requirements.
• Experience supporting culturally and linguistically diverse communities.
• Basic experience with data tracking surveys or evaluation support.
• Expertise with Microsoft Office 365 including PowerPoint and Excel.
• Familiarity with Zoom MS Teams and other virtual meeting platforms.
• Must have planning and organizational skills.
• Work flexible hours as needed including some evenings and weekends.
• Ability to travel to conferences meetings etc. as needed. (Including overnight travel)
• Excellent verbal and written communications skills required.
• Experience working with statewide initiatives leadership development programs or community engagement projects preferred.

PHYSICAL DEMANDS

Stand Frequently

Walk Frequently

Sit Frequently

Handling / Fingering Occasionally

Reach Outward Occasionally

Reach Above Shoulder Occasionally

Climb Crawl Kneel Bend Occasionally

Lift / Carry Occasionally - Up to 25 lbs.

Push/Pull Occasionally - Up to 25 lbs.

See Constantly

Taste/ Smell Not Applicable

Not Applicable Not required for essential functions

Occasionally (0 - 2 hrs./day)

Frequently (2 - 5 hrs./day)

Constantly (5 hrs./day)

WORK ENVIRONMENT

Hybrid within California. General Office Setting Indoors Temperature Controlled. May need to travel by car and/or air to attend meetings throughout the United States and Canada.

APPLICATION PROCEDURES

Interested candidates should submit a resume for consideration.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants without regard to age (40 and over) national origin or ancestry race color religion sex gender sexual orientation pregnancy or perceived pregnancy reproductive health decision making physical or mental disability medical condition (including cancer or a record or history of cancer) AIDS or HIV genetic information or characteristics veteran status or military service.

Required Experience:

Junior IC