Project Assistant

Location: Atlanta GA

Onsite Flexibility: Onsite

• Position Type: Contract to Hire
• Contract Duration: 12 months
• Pay Rate: $21.78$28.70 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

The Project Assistant will primarily provide executive-level administrative support for the Global Practice Manager and Leadership team to ensure continuity of daily global practice or regional office functions and operations. This position will also occasionally provide administrative project execution support.

• Provide high-level administrative support to Global Practice Manager and Leadership Team.
• Facilitate smooth communication between Global Practice leader and group and internal and external clients. This may include other leadership members company executives client executives government officials media and internal employees.
• Assist Global Practice Manager and leadership team with calendar management expense reports travel meeting coordination and signature routing as requested.
• Responsible for handling sensitive and confidential information.
• Provide general administrative support for company projects.
• Responsible for gathering compiling verifying and analyzing information to prepare documents such as memos letters emails reports and presentations.
• Organize and maintain project files filing system and project communications.
• Provide data entry or other clerical needs on projects.
• Provide support in updating record copies engineering project documentation and changes.
• Maintain the security and confidentiality of calendars files records and files.
• Provide complex screening fielding prioritizing of inbound communications via telephone mail and e-mail to resolve critical issues in a timely manner.
• Prepare a variety of communications including emails meeting agendas and meeting minutes.
• Facilitate document approvals and processing which includes but not limited to invoices contracts and other confidential documents.
• Monitor review and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Reserve conference rooms and coordinate client vendor and/or supplier presentations meetings and interviews including set-up and cleanup.
• Manage the logistics of large group events.
• Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.
• Oversee catering and conference room management for division meetings and events.
• Arrange conference calls and related conference room set-up. Coordinate with IT to ensure A/V equipment is in working order.
• Prepare outgoing mailings and labels including e-mail and fax.

• Ability to work independently demonstrating accuracy reliability organization and problem-solving skills.
• Knowledge of Microsoft Word Excel Access and PowerPoint.
• Excellent organizational skills attention to detail communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.

• High School Diploma/GED required.

• Minimum 8 years of relevant experience.

• Medical Vision and Dental Insurance Plans
• 401k Retirement Fund

This client is a 100% employee-owned engineering architecture and construction firm that has been building critical infrastructure for more than 125 years. Headquartered in Kansas City Missouri and operating from 75 offices across the country and world the firm has grown to more than 14500 employee-owners generating over $7.4 billion in annual revenue serving sectors including energy aviation water telecommunications transportation and healthcare. What sets this organization apart is its Employee Stock Ownership Plan (ESOP) which fundamentally aligns professional incentives with company performance a structure recognized with a 4.2 out of 5 stars on Glassdoor across more than 1800 reviews with 87% of employees recommending it as a workplace. Teams here span civil and structural engineers architects environmental scientists construction managers and program management professionals who engage with complex consequential and often one-of-a-kind projects.

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking financial services technology life sciences biotech utilities and retail sectors throughout the U.S. and Canada.

Job Number: 26-15459

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