Project Administrator (Part-Time)
Job Location:
Baraboo, WI - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Project Administrator
Location(s): Baraboo WI
Type: Part-Time Hourly Hybrid Eligible
MSA is seeking a Project Administrator to support our Utility Operations team. This role plays a critical part in ensuring projects are delivered on time within budget and at the highest quality standards. This position is part-time (estimated around 20 hours per week) with scheduling flexibility based on your preferences and availability.
The Project Administrator provides organizational support across all project phases from development through close-out helping streamline processes track progress and foster strong client and team relationships.
MSA specializes in the sustainable development of communities and is proud to be 100% employee owned. With roots reaching back to 1919 MSA has grown from a rural land survey company into a leading multidisciplinary firm of nearly 550 engineers architects planners funding experts surveyors GIS experts environmental scientists and more who are committed to making communities better places to live work and play.
Come join the ownership team here!
Employee Testimonial:
As an employee-owned company (100% ESOP) working at MSA is not just a job. Were genuine co-owners and this ESOP setup promotes a culture of collaboration and engagement throughout MSA because we all have a direct financial interest as owners.
-Project Engineer Transportation Cedar Rapids Office
Role Responsibilities
Project & Operational Support
- Support staff with administrative tasks and documentation.
- Break down projects into manageable tasks estimate timelines and track progress.
- Prepare and distribute project deliverables reports and metrics.
- Assist with project setup in ERP budgeting and resource management.
- Monitor expenses and progress to help projects stay on schedule and within budget.
- Identify process inefficiencies and recommend improvements.
Phase-Specific Duties
- Business Development & Marketing: Assist with proposals RFP reviews subconsultant coordination and pipeline resource management.
- Project Management: Support contracting invoicing QA/QC processes subconsultant collaboration and client follow-up.
- Design & Delivery: Provide technical writing documentation and project communications support.
- Bidding: Track bidders questions support addenda preparation and review bid results.
- Construction: Manage RFI tracking submittals contractor payments and compliance documentation.
- Close-Out: Assist with final surveys project tagging write-ups and marketing collateral.
- Other duties as assigned
What you bring
Skills & Knowledge / Education & Experience:
- Associates degree in Business Project Management or related field or Bachelors required
- 2 years of experience in finacial review business operations or project management required
- This position requires you to have authorization to work in the United States for any employer. We will not provide sponsorship for this position
- Immediate ownership with 100 years of community impact
- Collaborative culture with in-house experts for all disciplines across the firm
- Flexible worklife integration
- Ongoing learning and professional growth opportunities for all positions
- Commitment to fostering a work environment where employees have a strong sense of inclusion and belonging
- Included on the ENR Top 500 Design Firms for over 27 straight years
- Compensation Range: $24 $38 an hour (commensurate with experience)
- ESOP: Receive MSA stock shares annually at no cost to the employee
- Medical dental & vision insurance for you spouse domestic partner and eligible dependents
- 17 days PTO (potentially higher pending experience) 8 paid holidays
- Paid parental leave regardless of birth parent
- 401(k) plan with company matching
- Shortterm incentive program for annual bonus opportunities
- Companypaid life & disability insurance
*Full eligibility requirements for listed benefits will be discussed during the hiring process
MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA we value a diverse inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individuals race color sex gender identity gender expression religion age national origin or ancestry citizenship physical or mental disability medical condition family care status marital status domestic partner status sexual orientation genetic information military or veteran status or any other basis protected by federal state or local laws.
If you are unable to submit your application because of incompatible assistive technology or a disability please contact us at
Equal Employment Opportunity/Affirmative Action Employer
Required Experience:
Unclear Seniority
About Company
MSA is a 100% employee-owned team of engineers, architects, planners, funding experts, surveyors, landscape architects, GIS experts and environmental scientists. At MSA, it's more than a project. It's a commitment.
