Project Administrator

Are you driven to grow lead and make a meaningful impact At Apex were building more than a consulting and engineering firmwere creating a place where your career accelerates your contributions matter and your potential is fully realized. We believe your growth is our growth which is why we invest in your development at every stage of your career. Here youll work on projects that shape communities protect the environment and create lasting impact all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high-quality delivery exceptional client retention and strategic acquisitions Apex Companies continues to rank among the fastest-growing firms in the AEC industry recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership a collaborative culture and a shared commitment to delivering exceptional outcomes.

As we continue to expand were looking for high-performing professionals who are ready to lead collaborate innovate and create impact. At Apex you help shape whats next. When we succeed together we share in that success. All Apex positions are eligible for annual bonus opportunities reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

This role is eligible for a $5000 sign-on bonus subject to the terms and conditions of the Companys sign-on bonus program.

Our Northeast Division is a well-respected and award-winning group where career development training and mentoring co-exist with diverse civil environmental water resources and traffic/transportation projects in a fast-paced and rewarding work environment.

Our Glastonbury CT office is hiring a Project Administrator to support our Project Managers and technical teams with administrative contractual and project coordination tasks that help ensure smooth execution of projects.

Primary Responsibilities:

• Assist Project Managers with contract administration including drafting reviewing and tracking contract documents amendments sub-agreements and compliance requirements.
• Support project setup in internal systems ensuring accuracy of budgets billing rates task codes and contractual obligations.
• Coordinate project schedules deadlines and deliverables with internal staff and external partners.
• Maintain project files documentation logs subcontractor records and QA/QC forms in SharePoint or designated systems.
• Track project progress deliverable status risks and issues; assist with preparing project status reports.
• Support invoice preparation accounts payable coordination and monthly billing cycles.
• Monitor aged receivables and support project managers with collections.
• Schedule and coordinate project meetings take notes and distribute action items.
• Provide general administrative support to project teams across other offices.
• Coordinate with the internal Health and Safety department to complete project requirements and communicate with our external partners to schedule and coordinate work.

What Were Looking For:

• 3 years of experience in an administrative support or project coordination role
• Associates or Bachelors degree in Business Administration Project Management Engineering Environmental Science or related field is preferred.
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Office 365 (Outlook Teams Excel Word PowerPoint) and collaboration tools such as SharePoint and Teams.
• Basic understanding of contracts proposals or project financials.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work both independently and collaboratively.
• Sponsorship will not be available now or in the future.

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Why youll love working for us:

• Company-subsidized medical and dental.
• Company-paid life short and long-term disability.
• 401k match tuition assistance and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2000 employee national firm with 70 locations across the US.

Req ID: 12068

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TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our careers sites or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.