Project Administrator

Client: Refinery

Location: Garyville LA

Duration: Long Term On going

Benefits: Health Vision Dental 401k Paid Time Off

Schedule: 9/80 (Off Every other Friday) OR 4/1 (8 hours M-Th 8 hours at home Friday)

Role Purpose
The Project Administrator provides administrative coordination and documentation support to the Garyville Projects Group enabling Project Managers Engineers and Project Controls to focus on technical execution decisionmaking and risk management. This role is critical to maintaining project discipline document control and communication flow across EPCs construction and internal stakeholders.

Key Responsibilities
Project & Meeting Coordination
Schedule and coordinate MPC Internal recurring and adhoc project meetings (weekly coordination MOC reviews design reviews P&ID reviews construction alignment).
Prepare distribute and archive meeting agendas and meeting minutes.
Track action items owners and due dates; follow up on overdue items and escalate as needed.
Document & Transmittal Management
Log and distribute incoming and outgoing transmittals from EPCs vendors and internal teams. Provide an index of transmittals submitted through Bluebeam for easier retrieval by project teams with a consistent naming convention
Verify document completeness (revision IFC/IFA status attachments).
Maintain organized controlled project folders and ensure teams are working from the latest revisions. Audit IPS periodically to confirm that required deliverables are in the system.
Archive superseded documents in accordance with project document control practices.
Construction Work Package (CWP) Support
Assist with CWP issuance by verifying cover sheets revisions and IFC status.
Maintain a CWP log (issued revised superseded) and coordinate issuance with MPC Document Control.
Change & Administrative Tracking
Maintain logs for PCNs revisions and change documentation.
Track approval status and ensure updated documents are distributed to affected parties.
Support basic project correspondence and followup communications.
Reporting & Status Support
Assist Project Managers with weekly and monthly status reporting.
Compile inputs from engineering construction and EPC partners.
Support project dashboards and reporting tools by ensuring timely and accurate data inputs.

Skills & Attributes
Strong organizational and timemanagement skills
Attention to detail and document accuracy
Clear written and verbal communication
Proficiency with Microsoft Teams Outlook Excel and SharePoint
Ability to manage multiple projects and priorities simultaneously
Comfortable working with engineers construction and external contractors