Project Administrator

Overview:

ENGINEERING A BETTER TOMORROW. Our quality engineering sustainable solutions and safety record inspire everything we do. Our diverse and inclusive workforce allows for all employees to feel valued and safe to give their opinions and improve our company.

Tata Consulting Engineers USA LLC (TCE) is a multi-disciplinary engineering organization offering a full range of integrated engineering design project support procurement and construction management services to the energy and chemicals industries.

The Project Support Assistant provides administrative and operational support to project managers and department personnel. This position coordinates business travel purchase orders shipping and logistics activities vendor communication and ERP data while ensuring timely follow-up and accurate information. The ideal candidate is highly organized responsive detail-oriented and comfortable supporting multiple projects and priorities in a fast-paced environment.

Provide administrative support to project managers and department personnel.

Coordinate domestic and international business travel through CWT and Egencia including flights hotels ground transportation and itineraries.

Create and process purchase orders in Microsoft Dynamics 365 at the request of project managers ensuring accuracy and compliance with company procedures.

Coordinate domestic and international shipments of parts and equipment through UPS FedEx and other transportation providers.

Obtain RFQs and competitive quotes from logistics vendors and coordinate shipment loads and transportation arrangements.

Track shipments ETAs part availability and other logistics-related information and communicate updates to project teams.

Maintain accurate ERP information including project costs employee information and departmental records.

Communicate with internal and external contacts to obtain information resolve routine issues and follow up on outstanding requests.

Support project teams with scheduling coordination logistics and other administrative activities as needed.

Maintain organized records and ensure information is communicated accurately and in a timely manner.

Assist with additional administrative and operational projects as assigned.

Previous experience providing administrative project support operations or department support in a corporate or industrial environment.

Experience with ERP Systems - Microsoft D365; preferred but not required.

Strong organizational and follow-up skills with the ability to manage multiple requests and priorities.

Excellent written and verbal communication skills.

Strong attention to detail and accuracy.

Comfortable communicating with project managers employees vendors and external contacts.

Experience coordinating business travel purchasing shipping/logistics or vendor relationships is preferred.

Ability to work independently take ownership of assigned responsibilities and proactively follow up on outstanding items.

High school diploma or equivalent.

Tata Consulting Engineers USA LLC (TCE) is an equal opportunity and affirmative action employer committed to promoting diversity equity and inclusion in our workplace. We do not discriminate on the basis of race/ethnicity national origin religion age color sex sexual orientation gender identity disability veterans status or any other characteristic protected by local state or federal laws rules or regulations.

In compliance with federal law all candidates hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form after acceptance of a formal TCE offer letter through our onboarding system.

Please be aware that there have been instances of fraudulent job offers being made in the name of TCE by unauthorized individuals or organizations. We want to make it clear that TCE will never ask for any type of payment information during our interview process. Please be advised all email communications from TCE will come from our business email addresses which end in @. If you receive any suspicious job-related emails from any other domain please do not respond to them and disregard any requests for personal or financial information. If you have any concerns about the legitimacy of a job offer or communication please contact us through our website at