Program Support Specialist

General Office Administration Management and Technical Support:

• Provides assistance in formulating implementing and administering established goals and priorities.
• Ensure resources meet program needs.
• Serves as coordinator for work assignments such as: Area Awards Policies Delegations and Public Affairs.
• Arranges promotes and organizes conference staff training and high level meetings.
• Identifies opportunities for efficiencies in administrative systems and processes.

• Serve as travel coordinator
• Serves as a travel auditor ensuring proper documentation and regulatory commpliance.
• Serve as conferences and efficient spending coordinator ensuring compliance with applicable policies and directives.

• Prepares all personnel actions and assures proper and efficient processing by inclusion of position descriptions justification and/or supporting documentation or information.
• Serve as Area Training Officer and the Division Registrar in the Health and Human Services Learning Management System.
• Provides policy guidance.
• Serve as Area Ethics Coordinator.

• Assembles or coordinates the annual program acquisition plan and delivery to contracting.
• Serve as the Unified Financial Management System requestor

• Organizes/disseminates policies program guidelines and procedures.

• Reviews memo letters technical reports and project documents
• Drafts synthesizes and edits documents.

• Serves as a Timekeeper
• Routinely maintains timekeeping reconciliations; resolving any discrepancies.
• Maintains confidentiality.

Selectee may be subject to a probationary period
ESEP appointees typically serve a two year trial period
U.S. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959

Confidential Financial Disclosure Form required.

Successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights and responsibilities visit will need to set up direct deposit so we can pay you.

Background Investigation Requirement:

This position requires the successful completion of a federal background investigation as a condition of employment.

A background investigation is a standard process used by the Federal Government to verify an individuals identity employment history education and other relevant information to determine suitability for Federal service.

Upon receipt of instructions applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability.

Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process.

Financial Suitability Requirement:

This position requires a review of the applicants financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility maintain good standing with creditors and satisfy all legal financial obligations prior to applying.

Individuals with substantial delinquent or unresolved financial obligations-including but not limited to delinquent federal or state tax liabilities defaulted federal student loans court-ordered fines or fees or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS).

Prior to the appointment candidates must present two valid forms of identification. If one of the documents is a state-issued ID or drivers license it must be REAL ID-compliant.

To qualify for this position your resume must state sufficient experience and/or education to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

MINIMUM QUALIFICATIONS:
Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks:
GS-09: 1 year of specialized experience that equipped me with the particular knowledge skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-07 level in the Federal service as described in the vacancy announcement. Examples include: Experience providing clerical technical and administrative assistance to a higher echelon department. Experience preparing travel arrangements and travel vouchers; timekeeping preparing reports ordering supplies and equipment records management purchasing requisitions and related documentation technical writing and editing or documents coordination of administrative support services to staff and external customers in order to investigate evaluate and resolve a variety of problems and/or conditions.
OR completed a masters or equivalent graduate degree or 2 full years (36 semester hours) of progressively higher level graduate education leading to such a degree such education must demonstrate the knowledge skills and abilities necessary to do the work or LL.B. or J.D. if related.
OR combination of education and experience that when combined fully meet the minimum qualifications for this position. The total percentage equals at least 100 percent to qualify for this GS-07 grade level.

Time In Grade
Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

You must meet all qualification requirements within 30 days of the closing date of the announcement.