Program Specialist 2, Workforce Education

The Opportunity: The Workforce Program Specialist supports Skagit Valley Colleges professional/technical programs by coordinating complex program operations with a focus on curriculum management communications and external reporting. Reporting to the Associate Dean for Instruction this position maintains effective academic and operational systems and ensures that workforce programs meet institutional state and accreditation requirements.

This role serves as a technical resource to faculty staff and administrators. The position also coordinates strategic communications related to workforce programs and supports continuous improvement of systems and processes especially efforts to streamline operations.

This position will work onsite in the Workforce Education department located at the Mount Vernon Campus.

The position is a 100% full-time classified position working 40 hours per week 12 months per year.

The Location:Skagit Valley College is on the traditional and unceded territories of the Coast Salish Peoples especially on Swinomish Indian Tribal Community Upper Skagit Indian Tribe Samish Indian Nation Nooksack Indian Tribe and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver BC SVC is never far from world-class outdoor recreation urban arts scenes and local cultural events. SVC serves our local communities with a campus in Mount Vernon Oak Harbor on Whidbey Island and centers in Friday Harbor a Marine Technology Center in Anacortes and a Brewing Academy in Burlington.

Mission:Skagit Valley College cultivates student learning and achievement; contributes to the educational personal and economic success of students; and promotes equitable and thriving communities.

Vision:The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:

• Equitable student outcomes in access achievement and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching learning and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural suburban and urban lifestyles.
• Friendly supportive and diverse work environments.
• Excellent benefits include competitive leave packages and an array of health dental vision and retirement plans to meet your current and future needs.

Coordinate advisory committee processes to promote engagement and ensure compliance

• Lead strategic communications by facilitating clear consistent messaging between committees departments and college leadership; serve as a key point of contact for all advisory committees;
• Manage advisory committee processes including new member recruitment tracking rosters meeting scheduling reviewing agendas and minutes;
• Manage and oversee training for advisory committee members including required ethics training;
• Develop maintain and distribute resources for department chairs and advisory committee members including handbooks and guidance materials;
• Manage communication and coordination with faculty chairs related to advisory committees;
• Ensure advisory committee documentation is complete accurate and aligned with reporting requirements;
• Coordinate advisory committee activities to ensure compliance with state and workforce program requirements;
• Help lead plan and execute events such as the annual industry partner celebration for advisory committee members.

• Coordinate communications to faculty and staff regarding curriculum processes schedule development timelines and system updates;
• Develop and coordinate regular communications to students and prospective students using CRM tools (e.g. Salesforce/TargetX); communications will include reminders regarding college resources registration graduation etc. as well as information regarding application and entry processes for capacity-constrained programs;
• Develop and implement communication workflows to improve efficiency and consistency;
• Serve as a point of contact for communications with external stakeholders including apprenticeship partners K-12 partners and State Board support staff;
• Ensure communications are accurate timely and aligned with program priorities.

• Maintain and manage systems for tracking professional development plans (PDPs) certification status and required documentation;
• Coordinate and monitor vocational certification processes for workforce faculty in accordance with WAC and State Board requirements;
• Coordinate onboarding support for new faculty related to certification requirements and provide support to faculty;
• Monitor compliance and follow up to ensure timely completion of certification activities;
• Streamline certification tracking and reporting processes for faculty.

• Support development of new workforce programs by gathering reviewing and helping create required documentation; tracking timelines and approval processes; and coordinating submission of program proposals with the State Board for Community and Technical Colleges and accreditors;
• In collaboration with the Academic Affairs office maintain andmonitorSVCs official inventory of professional/technical programs to ensure accuracy consistency and compliance with state and accreditation requirements;
• Coordinate inventory changes including program additions revisions suspensions and closures to ensure compliance with State Board and accreditation rules;
• Support programmatic and institutional accreditation activities by organizing documentationmonitoringrequirements and ensuringtimelysubmission;
• Facilitate communication of program updates across the college including coordination with financial aid advising enrollment services marketing and outreach teams etc.

• Coordinate the development revision and maintenance of curriculum information for professional/technical programs using systems such as ctcLink Curriculog and other Modern Campus tools;
• Support alignment between curriculum systems and scheduling processes;
• Provide technical guidance to department chairs and faculty on curriculum and scheduling processes timelines and system functionality;
• Maintain program maps course outlines and related academic information in accordance with institutional and state requirements notifying college departments (advising financial aid academic affairs etc.) of changes;
• Edit and update program web pages information in Career Bridge ctcLink entries and catalog content to ensure that curriculum information is accurate complete and aligned across systems;
• Run and analyze system queries to validate schedule accuracy and resolve discrepancies;
• Maintain schedule data in ctcLink ensuring accuracy of course information prerequisites and related elements;
• Support and coordinate the development of the annual schedule in collaboration with department chairs deans and Academic Affairs as needed;
• Administer the units library of syllabi; collect syllabi from all faculty for all courses every quarter; ensure that syllabi comply with SVC and state guidelines;
• Direct enrollment management processes: build automated enrollment reports; monitor enrollment to assist the deans in decisions to add or cancel sections; update quarterly schedules to reflect program needs and changes.

• Knowledge of regulatory and compliance requirements related to educational programs;
• Knowledge of curriculum development catalog management and scheduling processes;
• Strong written and verbal communication skills;
• Strong organizational skills and attention to detail;
• Demonstrated proficiency in streamlining and automating processes;
• Ability to interpret and apply policies procedures and regulations;
• Ability to independently coordinate complex processes across multiple systems and stakeholders;
• Ability to develop and manage communications for multiple audiences;
• Ability to manage multiple priorities and meet deadlines;
• Ability to analyze data identify discrepancies and resolve issues;
• Ability to exercise independent judgment in coordinating program activities.

Minimum Qualifications

• Associate degree and three (3) years of experience in program coordination regulatory compliance or administrative systems; OR five (5) years of experience in program coordination regulatory compliance or administrative systems;
• Experience working with complex systems spreadsheets and enterprise software (e.g. ERP systems such as ctcLink);
• Experience interpreting and applying policies procedures or regulatory requirements.

• Demonstrated experience simplifying streamlining and/or automating processes;
• Experience working in higher education particularly in a community or technical college setting;
• Documented experience supporting regulatory compliance processes;
• Experience developing or managing communications using CRM tools;
• Experience with curriculum management systems (e.g. Curriculog Acalog) or similar platforms;
• Demonstrated ability to write effectively for multiple audiences including faculty students community partners regulatory agencies etc.;
• Experience with Canvas or a similar learning management system (LMS).

Salary and Benefits:

• Salary is based on Range 42 Step A $3827 per month with periodic increments to $4980 per month.Starting salary may be dependent on education qualifications and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act and is dependent upon continued grant funding.
• This is a union-represented position subject to a collective bargaining agreement.
• Retirement medical and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at Deadline:Priority screening will begin afterAugust 30 2026. Applications received on or before this date will receive first consideration. Applications received after the screening date may beconsidered until the position is filled.
  
  Priority Screening Date: August 30 2026
  Interviews with Committee: TBD
  Finalist Interviews: TBD
  Anticipated Start Date: October 2026
  
  Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.
  
  Application Procedure:
  To be considered for this position applicants must:
  1. Meet the minimum qualifications and;
  2. Submit a complete application to the online recruitment system at includes the following:
     • The online application which includes answers to all supplemental questions and contact information for at least three (3) professional references;
     • A current resume; (Attachment: Resume);
     • A letter of interest addressing the minimum desired qualifications and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).
  In order to be considered for the position you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.
  
  Conditions of Employment:
  • Prior to employment a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
    
    Additionally pursuant to RCW 28B.112.080 applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for or have left a position during an investigation into a violation of any sexual misconduct policy at the applicants current or past employer. By law post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.
  • In the interest of providing a healthy safe and secure educational and work environment and in order to meet the requirements of federal legislation it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
  • If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
  • This classification is included in the classified staff bargaining unit represented by the Washington Public Employees Association WPEA.
  
  Application Assistance:If you have questions about the position or require special accommodation you may contact Human Resources at Monday through Thursday 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at by the application closing date.
  
  For questions regarding the online application system you may call NEOGOV Applicant Tech Support at from 8:00 am to 5:00 pm Pacific Time. For best results apply using one of the following browsers supported by NEOGOV: Google Chrome Mozilla Firefox Safari Microsoft Edge and later versions of Internet Explorer.
  
  SVC Annual Security Report:The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies procedures and statistics on certain crimes including hate crimes domestic violence dating violence stalking and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling or by accessing the Report at: Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.
  
  Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race color creed religion national origin sex sexual orientation and/or gender identity pregnancy genetic information age marital status disability honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies contact Carolyn Tucker Vice President of Human Resources/EEO 360.416.7794 or . For inquiries regarding sexual misconduct compliance contact Title IX Coordinator Sandy Jordan 360.416.7923 or . Mailing address: 2405 E. College Way Mount Vernon WA 98273.