Program Operations Specialist MBA Admissions

Job Description

Foster School of Business has an outstanding opportunity for a MBA Admissions Program Operations Specialist to join their team.

About this Opportunity

Reporting to Kathleen Glazier Academic Services-Associate Director the MBA Admissions Program Operations Specialist is responsible for MBA Admissions supports the full application lifecycle for the Foster Schools MBA Portfolio. The MBA Portfolio consists of five programs: The Full-time Evening Global Executive and Hybrid MBA Programs managing 5000 inquiries and over 1000 applicants annually across the programs. This role manages highvolume application processing operating under the demands of multiple admission deadlines and timelines. The role ensures accuracy and compliance with admissions policies supports application and admissionsrelated communications maintains data integrity across multiple systems and contributes to admittedstudent onboarding and enrollment tracking.

The position requires strong technical proficiency exceptional attention to detail and the ability to independently manage complex multistep workflows across multiple systems. The successful candidate demonstrates ownership sound judgment the ability to collaborate and work on a team and a commitment to operational addition they are proactive and look to identify and implement process and system improvements in a complex dataintensive environment.

Key Responsibilities

Application Processing & Systems Management (45%)

• Manage the endtoend application lifecycle from submission through decision ensuring accuracy completeness and adherence to admissions policies.

• Execute precycle system setup testing annual updates and configuration changes.

• Monitor applicant records proactively identify issues or missing components and independently drive results.

• Maintain update audit and troubleshoot data across multiple systems; collaborate with system administrators as needed.

• Support admission operations related to applicant communications interviews decisions and admitted student processes.

• Run queries exports dashboards and reports to support workflows and decisionmaking.

• Maintain SOPs and take ownership of continuous improvement in systems and processes.

Applicant Inquiries Communication & Customer Service (15%)

• Serve as a primary point of contact for applicant inquiries delivering accurate timely and customer service focused communications.

• Communicate program policies application requirements and timelines with precision and clarity. Support applicants with technical issues.

• Track trends in questions and inquiries identify emerging issues and collaborate on improvements to applicant resources.

Data Integrity Reporting & Operational Analysis (25%)

• Develop and maintain tracking systems and workflows to support accurate reporting and operational effectiveness.

• Take ownership of data cleanliness across multiple systems. Conduct data audits to ensure accuracy consistency and compliance across systems.

• Lead data maintenance and cleanup efforts including projectbased prospect and applicant data work.

• Identify workflow inefficiencies recommend system and process enhancements.

• Support special projects process improvements and operational initiatives as assigned

Admitted Student Onboarding Enrollment Tracking & Yield Support (15%)

• Support postadmission processes including enrollment tracking and prematriculation onboarding workflows.

• Monitor onboarding progress and ensure completion of required tasks.

• Maintain accurate applicant and enrollment data in CRM systems.

• Provide operational support and serve as a resource for admitted students.

• Support special projects related to admission events and operations as assigned.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Bachelors degree.

• A minimum 2 year of experience in admissions operations application processing higher education administration or a dataintensive administrative role.

Additional Qualifications

• Intermediate Excel proficiency.

• Exceptional attention to detail and accuracy.

• Strong technical aptitude.

• Excellent communication and customer service skills.

Preferred Qualifications

• Experience with CRM or application systems such as Salesforce or Slate.

• Analytical and processimprovement mindset.

About the School

The Michael G. Foster School of Business at the University of Washington is one of the nations top-ranked public business schools. Foster serves more than 2500 students across a broad portfolio of programs including a top-ranked undergraduate business program two undergraduate minors a PhD program and 15 MBA and specialty masters degrees.

Located on the Seattle campus Foster benefits from strong ties to the global business community. The school is supported by more than 55000 engaged alumni and a collaborative community of faculty and staff dedicated to advancing business education research and student success.

Learn more at: Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.