Program Manager, S.M. Tracy Herbarium

Agency

Department

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

• Texas A&M AgriLife Extension Service
• Texas A&M AgriLife Research
• College of Agriculture and Life Sciences at Texas A&M University
• Texas A&M Forest Service
• Texas A&M Veterinary Medical Diagnostic Laboratory

As the nations largest most comprehensive agriculture program Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5000 employees and a presence in every county across the state Texas A&M AgriLife is uniquely positioned to improve lives environments and the Texas economy through education research extension and service.

Click here to learn more about joining AgriLife!

Job Summary:

The Program Manager S.M. Tracy Herbarium under the direction of the faculty curator coordinates day-to-day activities supporting the administration and operation of the S.M. Tracy Herbarium. The position implements established procedures supervises program support staff and student assistants coordinates collections and digitization activities and assists with budgeting reporting communications and program materials.

Responsibilities:

Collections Management Digitization and Data Administration

• Coordinates day-to-day activities supporting the stewardship documentation digitization and use of the S.M. Tracy Herbarium collections including accessioning cataloging specimen processing loans gifts exchanges records management and related permits and agreements.
• Coordinates established workflows for specimen imaging image processing transcription georeferencing validation data release and spectral-data collection.
• Maintains collection records databases identifiers barcodes metadata backups and data-quality procedures; supports publication of collection records through web-based data-sharing platforms.
• Coordinates the use and maintenance of collection and digitization equipment; organizes and analyzes herbarium data; and assists with program materials operational plans priorities and routine reporting.

Staff Supervision Training and Development

• Supervises program support staff student assistants interns volunteers and temporary employees engaged in collections and digitization activities.
• Assists with recruiting scheduling training and evaluating personnel.
• Coordinates routine training collection-based instruction professional development tours presentations seminars workshops and other educational activities.

Collection Use Communication and Outreach

• Coordinates access for visiting researchers students faculty extension personnel and other collection users and responds to inquiries regarding specimens collections data and Herbarium services.
• Maintains communication with Texas A&M units external institutions collection users and institutional partners.
• Assists with website social-media public education outreach exhibitions lectures and other activities that communicate the value of the Herbarium.

Budget Reporting and Financial Coordination

• Assists with budgetary and procurement processes supplies equipment vendors and collection-related expenditures.
• Prepares routine reports presentations purchase orders requisitions and other administrative materials and coordinates with accounting personnel and support staff.

Other Duties

• Performs other job-related duties as assigned.

Qualifications

Required Qualifications:

• Bachelors degree or equivalent combination of education and experience.
• Five years of related experience.
• Knowledge of botany herbarium collections digitization and program administration.
• Knowledge of word-processing spreadsheet database and other computer applications.
• Effective verbal and written communication organizational interpersonal problem-solving and supervisory skills.
• Ability to manage multiple priorities implement established procedures prepare reports and presentations and work cooperatively with others.

Preferred Qualifications:

• Experience with biological collections herbarium operations specimen digitization data management or related program administration.
• Experience supervising staff student employees interns or volunteers.
• Knowledge of Microsoft 365 applications.
• Familiarity with collection databases web-based data-sharing platforms imaging systems or spectral-data equipment.

Other Requirements and Factors:

• Occasional work beyond normal business hours or on weekends may be required for collection emergencies special events exhibitions presentations or program deadlines.
• Occasional travel to field sites partner institutions professional meetings and other locations may be required.
• Ability to lift and move collection materials specimen boxes equipment and supplies.
• Ability to work outdoors in variable weather conditions during field or collection activities.
• This position requires compliance with applicable state and federal laws and Texas A&M University System policies regulations rules and procedures.
• All duties must be performed safely and in compliance with applicable university and system safety requirements.

Salary: Compensation is commensurate with the candidates qualifications.

Position Funding: This position is funded through grants or contracts. Continued employment is dependent upon ongoing funding and satisfactory job performance.

Important Notice Regarding H1-B Sponsorship:

Your employment at Texas A&M AgriLife may require nonimmigrant sponsorship. A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Texas A&M AgriLife will NOT pay this fee. If the fee is imposed on your petition this offer of employment will be revoked. If actions taken during your employment result in the imposition of this fee your employment will be terminated. To the extent that this statement conflicts with any applicable System or member Policy Regulation or Rule this statement will control. We recommend that you consult with your private immigration counsel at your own expense regarding potential implications.

In addition on January 27 2026 Texas Governor Abbott issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Benefits and Leave:

• Health dental vision life and long-term disability insurance (AgriLife contributes to premiums)
• 1215 annual paid holidays
• Up to 8 hours/month sick leave and at least 8 hours/month vacation
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative
• Access to ongoing professional development and training through Aspire LinkedIn Learning and internally developed programs

How to Apply

Applications must include all job application data or a complete resume. Incomplete applications may be rejected. Applicants are encouraged to upload a resume or use LinkedIn to prepopulate application fields.

Required Documents:

• CV / Resume
• Cover Letter
• List of References
• Certifications / Additional Documentation (if applicable)

Please contact Dr. Dawson White at for any questions.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.