Program Coordinator-Fleet Section

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DUTIES AND RESPONSIBILITIES

FUNCTIONAL AREAS

FLEET AND FACILITIES

• Administers Fleet and Facilities operational systems and maintains accurate records for vehicles equipment building assets work orders preventive maintenance materials billing assignments service history and operational status.
• Supports Fleet operational technology programs including telematics vehicle-access systems fuel-management systems charging systems and related data platforms. Maintains system records user access asset assignments subscriptions exception reports data accuracy and management reports.
• Supports vehicle pool claims citations incident documentation and other Fleet programs requiring system coordination reporting records management customer support and follow-up.
• Supports Fleet asset-control activities including vehicle readiness make-ready tracking unit status assignment changes reassignment documentation decommission support replacement transitions and related records.
• Supports County fuel operations including fuel-system records inventory reconciliation delivery and dispensing documentation site monitoring alarm and exception tracking inspection readiness vendor coordination corrective-action follow-up and compliance records management.
• Coordinates materials and supply controls including receiving documentation inventory support warranties returns stock-level reporting and vendor follow-up.
• Provides procurement support for vehicles equipment building systems materials maintenance services and operational programs including specifications quotes purchase requests delivery tracking invoice review and supporting documentation.
• Maintains lifecycle condition utilization ownership and cost data to support replacement planning maintenance decisions asset utilization and operational reporting.
• Supports Facilities asset and maintenance programs by tracking preventive and corrective work for building systems grounds and infrastructure; monitoring service requests work-order status deficiencies and asset condition.
• Supports Facilities compliance and service programs by tracking inspection testing and maintenance records for building systems including HVAC electrical plumbing elevators generators fire/life-safety systems access-control systems and other critical facility infrastructure. Coordinates service documentation deficiency follow-up warranty records vendor response and management reporting to support safe reliable and compliant facility operations.
• Coordinates contracted maintenance inspections and service documentation for building systems and equipment; follows up on incomplete work warranty issues recurring deficiencies and vendor performance concerns.
• Tracks utility use maintenance costs service trends and facility condition data to support budgeting replacement planning operational decisions and management reporting.
• Supports compliance activities related to inspections corrective actions records management and maintenance documentation.
• Coordinates with Fleet and Facilities staff County departments vendors Risk Management Legal and other stakeholders to resolve operational maintenance asset billing claim and customer-service issues.
• Assembles supporting records for audits investigations procurement actions claims management review and other County business purposes.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

MINIMUM QUALIFICATIONS

• Bachelors degree in a related field

• Two (2) years of work experience as it pertains to the purpose of the positions.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

PREFERENCES

GENERAL

• Manage databases tools queries and reports for analyzing summarizing and collecting data.

PUBLIC SAFETY - RADIO PROGRAM COORDINATOR

• General Radiotelephone Operator License.
• Manage databases tools queries and reports for analyzing summarizing and collecting data.
• Knowledge of vehicle electronic systems law enforcement vehicle specifications and FCC codes and regulations.
• Working knowledge and ability to use electronic test equipment and perform repairs.
• Basic knowledge of computer and radio programing electronic wiring and related equipment.
• Ability to use the tools and equipment necessary to perform the above duties.
• Ability to establish and maintain effective working relationships with other employees vendors and the public.
• Ability to read radio and automotive electrical system block diagrams and schematics.

FLEET & FACILITY MANAGEMENT

• Depending on assignment employee must have or obtain within nine (9) months from hire date a valid New Mexico Class A/B Underground Storage Tank operator certificate and maintain the NM UST certificate while employed in this position.

HOUSING - LANDLORD LIAISON

• Basic understanding of Office Suite

BEHAVIORAL HEALTH

• Pursuant to the criminal history screening for Caregivers Act Sectionthrough SectionNMSA 1978 new hires at Bernalillo County Behavioral Health Services will be required to complete a caregiver criminal history screening for all caregivers.
• Conviction of a disqualifying condition is cause for termination or sufficient reason not to hire if applicant has a disqualifying condition on their record at time of application.

SCREENING AND COMPLIANCE
The offer of this Bernalillo County position requires compliance with the following:

• Successful completion of a post-offer medical examination and background investigation. Adherence to all County safety guidelines.
• Completion of required FEMA training(s) assigned to the position.
• Completion of mandatory supervisor training if applicable.
• Possession of a valid New Mexico drivers license by the date of hire and maintenance of a valid license while employed in this position.

WORKING CONDITIONS

• All essential duties are performed mostly indoors with some positions performing functions in an outdoor and field setting.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on a dry even surface which may be carpeted or tiled.
• Worker often works alone both with or without directions from supervisor.

EQUIPMENT TOOLS AND MATERIALS

• Equipment typically used in the performance of office duties includes telephone computer printer and copy machine.

• Materials and products handled while performing essential duties include files forms reports various other paperwork and a wide variety of basic office supplies.