Program Assistant II

MPL

Job Location:

Milwaukee, WI - USA

Yearly Salary: $ 59925 - 77153

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Introduction

**THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEEEMPLOYEES ONLY**

Purpose

The Program Assistant II assists with the administration ofall contract execution and compliance functions in the Contracts Unit of theDepartment of Public Works (DPW).

Essential Functions

Bid Process and Contracts Assistance

Assist the Contract Compliance Officer with various tasks related to the bid process on contracts for DPW projects.
Advertise post and maintain Official Notices of projects currently open for bidding on the DPW website and in the electronic bidding system.
Schedule and host virtual meetings for bid openings.
Review bid proposals with the Contract Compliance Officer and project specifications at the post-bid opening meeting; award and draft contracts based on the review.
Schedule new bidder meetings for the new DPW contractors with the Contract Compliance Officer.
Track and file contract documentation including contractor time reports Small Business Enterprise (SBE) and Residence Preference Program (RPP) compliance documents.
Maintain and monitor contracts with renewals and extensions.

Customer Service and Compliance

Respond to inquiries from internal staff and the contracting community.
Provide RPP certifications for the public.
Review record and file invoices Form D for SBE compliance Summary of Working Day reports Certificates of Liability Insurance and other documents.

We welcome qualified individuals with disabilities whoare interested in employment and will make reasonable accommodations during thehiring process in accordance with the Americans with Disabilities Act (ADA) of1990 as amended by the Americans with Disabilities Act Amendments Act (ADAAA)of 2008.

Conditions of Employment

Program Assistants must be able to stand walk stoop push and pull as well as move and lift objects weighing up to 10 lbs. regularly.

Minimum Requirements

Regular status as a City of Milwaukee employee having successfully completed a probationary period for a civil service position or status as a City of Milwaukee employee in a fixed-term position.
Four years of progressively responsible administrative support experience performing duties closely related to the essential functions listed above.
Must obtain Notary certification within six months of appointment.

Equivalent combinations of education and experience may beconsidered.

NOTICE:Please do not attach your academic transcriptsto your employment application. The hiring department will verify candidates educationas part of the background screening process prior to extending any job offer.

Knowledge Skills Abilities & Other Characteristics

Technical

Knowledge of best practices for providing administrative support.
Ability to read and interpret job-related documents.
Ability to effectively use standard computer programs such as Microsoft Word Excel and Outlook.
Ability to learn software and applications specific to DPW-Contracts specifically DPW apps Bid Express etc.
Ability to effectively evaluate program needs data systems and work process flows.
Ability to generate and maintain contract-related reports.

Communication and Interpersonal

Strong customer service orientation and high degree of interpersonal skills.
Written communication skills to write reports and other documents that are thorough clear well-crafted and error-free.
Verbal communication skills to work with customers co-workers and vendors effectively.
Ability to demonstrate concern for meeting or exceeding the needs of both external and internal customers.
Ability to exercise tact and diplomacy and remain calm under pressure.
Ability to work both independently and in a team-oriented collaborative environment.
Ability to work effectively and cooperatively with people of all levels and with those whose backgrounds may differ from ones own.
Ability to gain others support for ideas proposals projects and solutions.
Excellent telephone and office etiquette skills.

Organization Judgment and Professionalism

Ability to think critically and analytically.
Ability to organize and complete work assignments promptly.
Ability to perform work with a high degree of accuracy detail and quality.
Ability to exercise judgment discretion and tact in handling departmental matters.
Ability to demonstrate a high degree of initiative planning skills and dedication to the improvement of processes.
Honesty integrity professionalism and the ability to maintain confidentiality.
Ability to serve as an effective custodian of City resources.

Current Salary

The current salary range (Pay Range 5IN) is$57620-$74186annuallyand the resident incentive salary range for City of Milwaukee residents is$59925-$77153annually.Appointmentwill be made in accordance with the provisions of the City of Milwaukee SalaryOrdinance.

Selection Process

THE SELECTION PROCESSwill be job-related and willconsist of one or more of the following: an evaluation of related educationexperience and accomplishments an evaluation of written communicationinterviews and/or other assessment methods. The Department of EmployeeRelations and the Department of Public Works reserve the right to call only themost qualified candidates to proceed in the selection process. Information fromthe selection process will be used to make a hiring decision. Selectedcandidates will be transferred and/or promoted to the position.

INITIAL FILING DATE The selection process will beheld as soon as practical after the deadline listed above. Receipt ofapplications may be discontinued at any time after this date without priornotice. However recruitment may continue until the Citys needs have been applicant is responsible for attending all phases of the selection processat the time and place designated by the hiring authority.

NOTE:Transfer/Promotional Opportunities andPromotional Examinations are not open to Milwaukee Public Schools employees orto the public. Only current City of Milwaukee employees and civilian personnelin the MFD and MPD hired through a City Service Commission process who havesuccessfully passed a probationary period for a Civil Service position or whohave status as a City of Milwaukee employee in a fixed-term position will beconsidered. Individuals with exempt provisional temporary or emergencyappointments are not eligible for transfer.

Additional Information

APPLICATIONS and further information may be accessed by visiting you would like assistance completing an application please contact the Department of Employee Relations at or .
The Department of Employee Relations is located at City Hall 200 E Wells St Room 706 Milwaukee WI 53202.

Conclusion

EEO 501

The City of Milwaukee values and encourages diversity and isan equal opportunity employer.

Required Experience:

Junior IC

Introduction**THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEEEMPLOYEES ONLY**PurposeThe Program Assistant II assists with the administration ofall contract execution and compliance functions in the Contracts Unit of theDepartment of Public Works (DPW). Essential FunctionsBid Process and Contracts...