Program Assistant- Children's School (Part-Time)

Quinsigamond Community College (QCC) is a premier learning community recognized for teaching and learning excellence relevant and responsive programming student success and community outreach and impact. The College serves over 9500 full- and part-time day and evening students each year. It offers 112 associate degrees and certificates in Business Hospitality Management Engineering Information Technology Education Healthcare Human Services Criminal Justice Liberal Arts Mathematics Biotechnology Automotive Technology and General Studies. The College also offers a wide variety of non-credit courses workshops and corporate trainings through its Center for Workforce Development and Continuing Education as well as adult basic education and English for Speakers of Other Languages (ESOL) classes through its Adult Community Learning Center. A number of courses are offered online remote and blended to meet the needs of our diverse students. The College is accredited by the New England Commission of Higher Education Inc. (NECHE) an indication that the institution has been stringently evaluated and found to meet high standards.

QCC is the gateway to advanced educational and employment opportunities in Central Massachusetts. It is a public student-centered institution of higher learning whose mission is to provide accessible affordable and high-quality education and training programs and services that are relevant and responsive to diverse regional and student needs. The College helps move students towards family-sustaining employment and rewarding career opportunities.

General Statement

Delivers direct support to the Director of the Childrens School the Early Childhood Education Coordinator faculty staff students and parents by assisting coordinating and managing key aspects of service delivery with regard to the business and educational needs of both The Childrens School and the Early Childhood Education Program.

Supervision Received

Report to the Director of the Childrens School.

Duties and Responsibilities

• Assist in the development of an automatic payment plan with QCC Business Office for parents of The Childrens School.
• Organize and manage payment and processing for subsidized child care both in house (Financial Aid Office with regard to child care scholarships) and on both the state and local level (voucher contracts).
• Manage and track the collection of fees where appropriate and render to Business Office.
• Coordinate and assist in the implementation of a key card security system for staff faculty students (day and evening) parents early childhood education program students as well as screening entry on a daily basis.
• Manage the wait list for The Childrens School on an ongoing basis keeping enrollment at desired levels.
• Coordinate and provide parent/child observations and tours for prospective families as needed.
• Coordinate collection and maintenance of all paperwork for childrens files in compliance with the MA Department of Early Education and Care and the National Association for the Education of Young Children.
• Keep an ongoing electronic record of items in childrens files.
• Responsible for tracking and reporting time via electronic entry on a weekly basis for work study students.
• Complete Board items such as minutes and correspondence for the Early Childhood
• Advisory Board and The Childrens School Advisory Board.
• Prepare and distribute a wide variety of correspondence; ex. draft memos letters of acceptance and responding to emails all of which require a high level of accuracy.
• Work independently and exercises sound judgment and be able to coordinate office in absence of immediate supervisor or in response to emergency situations.
• Coordinate administrative flow in a timely manner for all program by supporting the needs of the Director of the Childrens School the Early Childhood Education Coordinator full-time Early Childhood faculty adjunct faculty full-time Childrens School staff part-time staff work study students early childhood students and parents where necessary.
• Resolve issues and complaints with confidentiality.
• Work on special projects and assignments as directed for both the Childrens School
• and the Early Childhood Education Program; i.e. parent handbook student handbook accreditation materials
• Serve as a liaison for the Early Childhood Department and the Childrens School both on the college campus as well as in the community.
• All other duties and responsibilities as necessary to facilitate the smooth daily operations of running a business/educational office.
• Performing other duties as assigned.

Minimum Qualifications

• High School diploma/GED
• Experience with Office 365 as well as Google workspace and suite.
• Ability to maintain accurate records.
• Ability to work effectively and to maintain satisfactory working relationships with faculty staff and students and the public from a variety of diverse backgrounds.

Prefer Qualifications

• Experience/work in an active early child program.

Quinsigamond Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race color national origin ethnicity gender disability religion age veteran status genetic information gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972 the Americans with Disabilities Act of 1990 Section 504 of the Rehabilitation Act of 1973 Title VII of the Civil Rights Act of 1964 and other applicable statutes and college policies. The College prohibits sexual harassment including sexual violence. Inquiries or complaints concerning discrimination harassment retaliation or sexual violence shall be referred to the Colleges Affirmative Action and/or Title IX Coordinator the Massachusetts Commission against Discrimination the Equal Employment Opportunities Commission or the United States Department of Educations Office for Civil Rights.

Quinsigamond Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Diversity inclusion and equity are core values at Quinsigamond Community College. We are passionate about building and sustaining an inclusive respectful and equitable environment for all students staff and faculty. Every member on our college campus enriches our diversity. We support inclusion and are dedicated to ensuring equity in access to opportunities.

Quinsigamond Community College is an equal opportunity/affirmative action employer. Members of underrepresented groups minorities women veterans persons with disabilities and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.

Successful applicants will be required to complete a Criminal Offender Record Information (CORI/SORI) request.

$20-21 per hour. No benefits apply. A minimum of 12 hours a week in the afternoon between the hours of 1:00 p.m. and 4:30 p.m.

Visit our Web Site at for information about our positions.

All applicants must apply online by submitting:

• Resume
• Cover Letter
• Names and contact information for three (3) professional references

Review of applications will begin immediately and continue until the position is filled.

Equivalency Statement
Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education training and experience required for the responsibilities of this position.

Quinsigamond Community College only accepts application materials through our online application system. We are unable to accept application materials through mail email fax or hand delivery. If you dont have access to a computer please visit Human Resources Office Monday- Friday from 8:30am-4:30pm.

Quinsigamond Community College understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance please contact the Human Resources Office or .