Program Administrative Support Specialist Jr

• Manage designated calendars and schedules coordinate changes mitigate conflicts produce daily schedules and conduct regular check-ins to confirm priorities and upcoming activities.
• Coordinate meetings with internal and external participants including availability invitations meeting locations or virtual platforms logistics and schedule changes.
• Prepare agendas read-ahead packages briefing materials notes minutes action-item trackers daily reminders and other materials needed to support leadership meetings and engagements.
• Track action items suspense dates deadlines follow-up activities and administrative commitments; provide timely reminders and status updates to designated personnel.
• Prepare edit format and organize routine correspondence memoranda letters emails reports spreadsheets schedules trackers and presentations using information provided by FDA personnel.
• Maintain electronic and paper files and administrative records in accordance with applicable FDA records management requirements and office procedures.
• Coordinate domestic and foreign travel including transportation lodging meeting logistics and administrative support for travel authorizations and vouchers within required timeframes.
• Provide administrative support for routine procurement financial and property transactions including purchase requests G-Invoicing actions tracking of outstanding items and maintenance of supporting documentation for FDA review and approval.
• Support meetings conferences workshops visitors and international engagements including administrative support for the International Visitor Coordinator Program and related scheduling logistics documentation and communications.
• Coordinate with FDA offices federal agencies and external stakeholders as directed; identify scheduling conflicts missing information delays or other administrative issues and communicate them promptly.
• Maintain confidentiality of non-public information and comply with applicable FDA/HHS security privacy records-management and system-use requirements.
• Exercise appropriate judgment in organizing assigned activities while recognizing that approvals commitments and decisions reserved to federal personnel remain with FDA.

• Minimum 2 years of administrative executive support program support office management or comparable professional experience.
• Demonstrated experience managing calendars coordinating meetings tracking deadlines and action items and supporting multiple priorities with strong attention to detail.
• Experience preparing and formatting professional correspondence reports briefing materials agendas minutes trackers schedules and presentations.
• Strong organizational and time-management skills with the ability to anticipate needs identify conflicts follow through on commitments and communicate issues promptly.
• Excellent written and verbal communication skills and the ability to interact professionally with senior leaders staff external stakeholders and partner organizations.
• Proficiency with Microsoft Outlook Word Excel PowerPoint Teams and other common office/collaboration tools.
• Ability to handle sensitive or non-public information with discretion and maintain organized accurate and accessible records.
• Ability to work independently within established procedures while seeking federal direction or approval when required.

• Prior administrative or executive support experience within FDA HHS another federal agency or a federal contractor environment.
• Experience coordinating domestic and/or international travel travel authorizations vouchers or meeting/event logistics.
• Familiarity with federal records management information security privacy or document-handling requirements.
• Experience supporting purchase requests G-Invoicing actions property transactions or other routine federal administrative/procurement processes.
• Experience supporting senior executives international visitors conferences or engagements involving multiple internal and external stakeholders.
• Experience working in a fast-paced environment requiring frequent schedule changes competing priorities and proactive follow-up.

• Associates degree in Business Administration Office Administration Management or a related field or an equivalent combination of education and relevant experience.
• Bachelors degree is a plus.

• This position requires the ability to obtain and maintain a U.S. government Public Trust clearance. Due to contract requirements candidates must be U.S. citizens or lawful permanent residents (green card holders) to be eligible.
• No agencies third parties or Corp-to-Corp submissions.

• $50000 $75000
• Salary commensurate with experience.

DRT Strategies Inc. (DRT) follows the guidelines outlined by the Equal Employment Opportunity Commission (EEOC) to provide all employees and qualified applicants employment without regard to race color religion sex (including pregnancy childbirth or related conditions transgender status and sexual orientation) national origin age genetic information disability protected veteran status or any other protected characteristic under federal state or local law.

Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact Human Resources by emailing or by dialing .

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