Production and Administrative Coordinator

Purohit Navigation Full Time Hybrid (Chicago IL) $55-$65k - Based on Experience

Reports to: SVP Operations

Purohit Navigation is an independent full-service healthcare communications and advertising agency based in Chicago IL. For nearly 40 years the agency has partnered with pharmaceutical diagnostic medical device and hospital product brands to solve big brand challenges through strategically grounded award-winning creative work. Our team is united by a culture of passion high-quality work superior client service trust empowerment and a collaborative no-ego spirit.

Purohit Navigation is looking for a Production and Administrative Coordinator to split time between two connected responsibilities: coordinating production of print digital and video materials and providing day-to-day administrative support to designated leaders.

On the production side this role helps move projects from approved creative direction through production proofing quality review final asset delivery and organized file archiving. On the administrative side this role manages calendars and keeps leaders deliverables and schedules organized.

The ideal candidate is organized dependable and equally comfortable with detail-heavy production work and responsive executive support.

Production Coordination

• Gather and confirm print specifications including quantity size format and other necessary requirements for deliverables.
• Facilitate vendor estimates for proposed projects sourcing multiple vendor bids per job.
• Initiate purchase order requests once a cost-effective vendor has been selected.
• Maintain project files including job folder upkeep and archiving.
• Maintain organized production files and asset logs.
• Follow up to confirm produced materials are received as expected at their destination.
• Coordinate with the creative team to keep production accurate and on schedule.

Administrative Support

• Manage calendars for designated executives and resolve scheduling conflicts.
• Draft proofread and distribute correspondence and meeting materials for supported executives.
• Prepare for meetings including agendas notes and follow-up items.
• Handle confidential information with discretion.
• Support general office administration as needed.

• 1-3 years of production coordination or related experience ideally within the healthcare or life sciences industry.
• Bachelors degree or equivalent experience.
• Strong verbal and written communication skills.
• Highly organized and detail-oriented with the ability to manage competing priorities across several stakeholders and projects.
• Sound judgment and discretion with confidential information.
• Comfortable working with and supporting different working styles.
• Proven ability to manage multiple deadlines accurately and on budget in a fast-paced environment.
• Proficiency in Microsoft Office including Outlook PowerPoint Excel and Word.
• A go-getter who is driven takes initiative and is friendly and hard-working someone who doesnt need their hand held and is a sponge for learning.

Preferred

• Experience in a marketing agency setting.
• Experience with Webvantage or agency management software system.
• Experience estimating and closing print digital or audiovisual production jobs.

• $55-$65k based on experience
• 401(k) with match up to 3%
• Medical Dental and Vision coverage
• LTD STD Life Insurance Flex plans and HSA
  
  
  Flex HR uses AI for document preparation and meeting transcription only never to screen or evaluate candidates. All hiring decisions are made by a human recruiter. Roles may be posted on platforms like Indeed or LinkedIn which are independent companies that may use AI in their own technology.