Procurement Specialist II (IT)

Job Summary

Performs a variety of statutory compliance duties related to the countys procurement processes including the development oversight and monitoring of purchases contracts and solicitations. Evaluates and monitors complex contract performance compliance and contractual obligations on a county-wide basis with minimal supervision. Acts as liaison between county departments including fiscal staff project managers management and other county staff as well as outside agencies vendors and the constituent community as required.

Distinguishing Characteristics

This is second in the series of four professional level positions in the Procurement Job Family. Under limited supervision the ideal candidate will successfully perform all assigned job responsibilities in support of the Purchasing Office. This position is distinguished by the amount of independence for both actions and decision-making and by the level of supervision as well as the experience required. This position may require a flexible work schedule in order to meet the needs of the Office.

• Utilize solicitation and contracting methods to procure goods and services in compliance with federal state local and County regulations and policies
• Plan and implement solicitation and contract compliance programs for complex contracts interpreting policies rules codes and regulations to ensure statutory compliance
• Develop implement and maintain a county-wide system to monitor moderately complex procurements contracts and agreements
• Monitor complex contract performance through on-site visits and examination of billings fiscal data and eligibility determinations for compliance
• Work closely with elected and appointed officials project managers department heads outside agencies and county staff to develop solicitations and contracts meeting operational needs
• Coordinate all phases of procurement planning and development for assigned departments
• Review and investigate non-compliance issues writing situation summaries and recommending solutions
• Research and resolve complex contract issues
• Analyze data and prepare distribute and present solicitation and contract status reports to Commissioners Court officials department heads agencies and the public
• Negotiate contracts renewals amendments modifications and plan changes
• Resolve audit exceptions and develop corrective actions for deviations
• Coordinate and conduct risk assessments to determine service and monitoring requirements for contracts
• Manage moderately complex formal and informal competitive procurements and other solicitation/contracting methods
• Pursue continuous professional development through educational opportunities certification programs and active participation in at least one Community of Practice while performing all Procurement Specialist I duties in addition to Procurement Specialist II responsibilities
• Uphold confidentiality as legally permitted and support business continuity and disaster response efforts outside normal job functions and business hours
• Promote equity and inclusion by identifying barriers and creating opportunities for a diverse business community

Education and Experience
Bachelors degree in Business Administration Procurement Public Administration Construction Management or a related field AND three (3) years of relevant work experience OR any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge skills and abilities sufficient to successfully perform the duties and responsibilities of this job. Masters degree may substitute for two years of experience.

Licenses Registrations Certifications or Special Requirements
A valid Texas Drivers License is required.

Preferred Qualifications
Professional procurement certification from a nationally recognized procurement organization is preferred (e.g. CPPB CPPO NIGP-CPP).

Knowledge Skills and Abilities

Knowledge of:

• Office procedures computer equipment databases file management techniques and related software applications
• Business English spelling arithmetic letter writing grammar punctuation and report preparation
• Existing automated business applications and their relationships to each other and interfaces with other automated systems
• Policies practices procedures and terminology of assigned function
• Contractual law and regulations and community policies resources and structures
• Principles and methods of financial record keeping and reporting
• Project management methodologies practices and techniques
• Theory principles and practice methods of government purchasing contract management and construction purchasing
• Community/economic development practices and procedures
• Research and analysis techniques and organization practices
• Accounting purchasing and budgetary theory principles and practices

Skill in:

• Understanding and carrying out verbal and written directions
• Managing time well performing multiple tasks and organizing diverse activities
• Performing in a stressful environment while maintaining a professional manner
• Interacting effectively with all levels of management employees numerous outside agencies and outside contractors
• Analyzing complex issues with attention to detail and translating concepts for peers and customers
• Compiling and analyzing data and writing clear and comprehensive reports
• Independent judgment problem-solving and decision-making
• Researching compiling analyzing interpreting and preparing a variety of fiscal statistical legal and administrative reports
• Using technology including computers word processing databases and spreadsheet programs
• Resolving contract disputes
• Writing researching and summarizing complex compliance matters
• Effective negotiation and facilitation
• Responding to complex inquiries or complaints from customers regulatory agencies or members of the professional community
• Translating highly complex concepts for peers and customers

Ability to:

• Use discretion and courtesy in dealing with vendors and personnel in the course of work
• Work efficiently as part of a team and work independently with little to no supervision
• Work with a diverse community
• Work independently and initiate creative and effective solutions to challenges
• Effectively present information to senior management and public groups
• Establish and maintain effective working relationships with departmental support staff attorneys judges clientele outside agencies and contractors other county staff and officials and all levels of management and the general public
• Exercise sound judgment in making critical decisions
• Interpret policies procedures codes ordinances and regulations
• Manage multiple tasks/projects simultaneously
• Research analyze and interpret technical/professional journals financial reports legal documents
• Identify problem areas and develop solutions/corrective measures
• Adapt to multiple demands and shifting priorities
• Work under timeline pressures with high degree of accuracy
• Develop the most complex solicitation documents to procure necessary goods and services
• Negotiate the most complex features of a contract

Physical requirements include lifting/carrying up to 25 pounds visual acuity speech and hearing hand and eye coordination and manual dexterity necessary to operate a computer monitor keyboard printer fax machine copier adding machine typewriter and essential office equipment. Also requires vision to monitor standing sitting walking climbing stairs bending stooping crouching kneeling pushing pulling reaching driving twisting balancing repetitive motion client/customer contact and squatting to perform the essential functions.