Procurement Specialist

GBH enriches peoples lives through programs and services that educate inspire and entertain fostering citizenship and culture the joy of learning and the power of diverse perspectives.

At GBH we believe in the advantages of coming together to build community mentor and learn from colleagues and connect more deeply with our mission. As a result the majority of our staff are hybrid and work both from home and onsite. Our current hybrid approach requires staff to work onsite a minimum of two days each week every Tuesday and Wednesday Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager.

DEPARTMENT OVERVIEW

GBH Finance Department is responsible for establishing and maintaining the internal financial control structure and environment that enables GBH and affiliated entities to comply with all the applicable laws regulations and policies. This encompasses the various business needs of GBH including the following functions: financial reporting and analysis payroll accounts payable billing accounts receivable and maintenance of the general ledger.

JOB OVERVIEW
The Procurement Specialist plays an important role in supporting the organizations purchasing and supplier management activities for the IT and Physical Plant departments. This position coordinates procurement transactions supplier onboarding contract and purchase order administration and travel-related processes while partnering with cross-functional teams to ensure operational efficiency and excellent customer service. Success in this role requires strong organizational skills attention to detail and the ability to build productive relationships with internal and external stakeholders.

RESPONSIBILITIES

• Support supplier onboarding updates reactivations and banking setup processes in Workday and ACH/JPM platforms.
• Create and process purchase requisitions purchase orders and contract requests for IT and Physical Plant departments.
• Partner with internal stakeholders across the organization to support procurement activities and resolve purchasing related issues.
• Monitor open contracts purchase orders requisitions and receipts; follow up on outstanding items and support month-end close activities.
• Partner with Accounts Payables to process invoices and procurement transactions for assigned business areas.
• Support travel program function and other procure to pay operational processes
• Maintain recurring procurement and operational processes including WB Mason punch-out reconciliations and UPS account administration.
• Provide other back up support for procurement and payable function as needed
• Establish strong business relationship with key vendors

SKILL SET

• Strong attention to detail and organization
• Excellent customer service and communication (verbal and written)
• Strong problem-solving and follow-through

Preferred skills:

• Ability to build effective working relationships.
• Proficiency with Microsoft Office particularly Excel and business systems such as ERP or procurement platforms.
• Ability to learn new systems and processes quickly.

EDUCATION AND EXPERIENCE

• Bachelors degree in Business Finance Accounting Supply Chain or a related field or equivalent work experience. 0-2 years of relevant professional experience in procurement purchasing finance accounting operations or customer service.

Preferred Experience

• Experience with Workday or other ERP/procurement systems. Exposure to procurement supplier management purchasing or accounts payable processes.

JOB SPECIFICS
Staff position

Hybrid position

LOCATION

One Guest Street Brighton MA 02135