Procurement Coordinator

The Procurement Coordinator provides transactional and administrative support to the procurement function for raw materials components and services. The role focuses on accurate purchase order processing supplier follow-up purchasing documentation ERP data maintenance and coordination of routine order and invoice issues. Work is performed within established pricing supplier and purchasing guidelines with sourcing negotiation supplier-selection and higher-risk supply decisions escalated to the Procurement Specialist and/or Procurement Manager.

Essential Duties and Responsibilities:

Responsibilities and Duties

Creates issues updates and closes purchase orders using approved suppliers established pricing specifications and purchasing requirements.

Obtains supplier quotations organizes quote information and prepares comparison documentation for review; does not independently select suppliers or negotiate material commercial terms.

Coordinates routine supplier follow-up for order acknowledgements promised dates shipment status tracking information certificates and other required documentation.

Maintains the open-order report follows up on past-due purchase orders updates expected delivery dates and promptly escalates shortages or supplier commitments that may affect operations.

Assists with routine replenishment activities by reviewing system requirements on-hand information lead times and order status in accordance with established parameters and management direction.

Coordinates routine purchasing communications with Quality Operations Engineering Receiving and other internal teams and routes specification quality or material changes to the appropriate procurement owner.

Researches routine purchase order receipt and invoice discrepancies with Accounts Payable and Receiving and gathers documentation needed for resolution or escalation.

Enters and maintains accurate item supplier pricing lead-time purchase order acknowledgement and purchasing records in the ERP system and shared files.

Supports supplier onboarding and sourcing projects by collecting forms certifications quotations contact information and other required documentation.

Prepares recurring purchasing reports open-order updates basic inventory information and supplier follow-up lists for the Procurement Specialist and Procurement Manager.

Maintains organized procurement records and assists with document retrieval for internal reviews audits and supplier-related requests.

Identifies routine purchasing issues and escalates matters involving negotiation supplier selection pricing exceptions supply risk quality decisions or management approval.

Adheres to applicable environmental safety regulatory and legal requirements and complies with company policies and standards of business ethics.

Performs other duties as assigned.

Supervisory Responsibilities:

None

Education Qualifications and Skills:

Associate degree college coursework or equivalent relevant experience in Business Administration Supply Chain Management Finance Operations or a related area preferred.

0-2 years of purchasing procurement supply chain materials customer service or related administrative experience preferred; manufacturing experience is a plus.

Experience with JDE (JD Edwards) or a comparable ERP system preferred; ability to learn purchasing systems and procedures.

Medical device or other regulated manufacturing industry experience is a plus.

Ability to accurately process purchase orders maintain records organize quotations follow up with suppliers and follow established procurement procedures.

Strong attention to detail organization communication follow-up and basic problem-solving skills.

Ability to prioritize assigned tasks meet deadlines work collaboratively across departments and escalate issues appropriately.

Proficiency in Microsoft Excel Word email and other standard business applications; ability to compile and review basic purchasing and inventory data.