PMO Coordinator

A manufacturing company is seeking a highly organized and proactive PMO Specialist to support the Project Manager and help keep multiple projects organized on schedule and moving efficiently.

This role is ideal for someone who excels at creating structure in a fast paced environment. The PMO Specialist will coordinate meetings and schedules maintain project documentation track deadlines and deliverables follow up on action items and communicate across multiple departments.

The ideal candidate is dependable detail oriented and proactive. This person should not simply track what needs to happen but take ownership of following up and helping ensure that it actually gets done.

Key Responsibilities:

Coordinate meetings and scheduling across internal teams vendors and external partners

Prepare and distribute agendas meeting notes status updates action item trackers and other project materials

Maintain organized project files documentation and tracking systems

Attend project meetings document decisions and clearly identify next steps and responsible parties

Follow up with team members on outstanding action items and commitments

Track project deadlines milestones timelines and deliverables

Provide reminders and follow up to help keep projects on schedule

Assist the Project Manager with project updates budgets timelines and leadership reviews

Coordinate communication between departments and ensure important information is shared

Identify missing information approaching deadlines and potential administrative roadblocks

Maintain confidentiality when handling sensitive company project vendor client or financial information

Provide additional project support data entry and document organization as needed

Qualifications:

2 years of experience in project coordination PMO support or a similar project based role

Strong organizational and time management skills

Excellent attention to detail and consistent follow through

Strong written and verbal communication skills

Ability to manage multiple priorities in a fast paced deadline driven environment

Proficiency in Microsoft Outlook Word Excel and PowerPoint

Experience with Asana SharePoint or similar project management tools is a plus

Comfortable working with project schedules milestones deadlines deliverables and action item tracking

Ability to work independently take initiative and escalate issues when appropriate

Experience supporting Marketing Construction IT Operations or other cross functional projects is a plus

Familiarity with project management concepts such as scope dependencies timelines and deliverables preferred

Proactive dependable and comfortable following up across multiple teams

Location: Newark NJ

Type: Full time

Salary: $70000/year

To apply send your resume to

with the subject line:

PMO Specialist Job ID #3668625

To get the full list of current career opportunities WhatsApp

Refer a friend and earn up to $1500 upon a successful hire