Planning Assistant

We are seeking an organized detail-oriented Planning Assistant to support planning scheduling coordination research documentation and administrative activities. The ideal candidate will be comfortable managing multiple priorities maintaining accurate records preparing reports and coordinating with internal teams clients vendors and other stakeholders.

Compensation for this position is $45000$60000 per year depending on experience education organizational skills and qualifications.

• Assist planning managers and team members with daily planning and coordination activities.
• Maintain schedules calendars project timelines and planning documents.
• Gather organize and analyze information needed for planning decisions.
• Prepare reports presentations meeting materials correspondence and other documentation.
• Coordinate meetings planning sessions site visits and stakeholder communications.
• Track project milestones deadlines action items and follow-up activities.
• Maintain accurate databases records files maps and planning documentation.
• Assist with research related to projects policies regulations demographics land use operations or organizational needs.
• Communicate with departments contractors consultants clients government agencies and community stakeholders as required.
• Monitor assigned projects and provide updates regarding progress schedules and outstanding tasks.
• Assist with preparing applications permits forms proposals and planning submissions.
• Support public meetings presentations workshops and community outreach activities when applicable.
• Help identify scheduling conflicts documentation gaps and potential project issues.
• Perform general administrative and clerical duties in support of the planning department.
• Maintain confidentiality and handle sensitive information professionally.

• Associate or bachelors degree in Urban Planning Business Administration Public Administration Project Management Geography or a related field preferred.
• 12 years of administrative planning project coordination or related experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple assignments and meet deadlines.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to learn planning project management database and document-management systems.
• Strong research problem-solving and follow-up skills.

• Experience in urban planning community development construction real estate government transportation or project coordination.
• Familiarity with planning processes zoning permitting or regulatory documentation.
• Experience with spreadsheets databases project-management software or GIS tools.
• Experience preparing reports presentations or meeting materials.
• Previous experience working with government agencies or community stakeholders is a plus.

We offer a competitive benefits package that may include:

• Medical dental and vision insurance
• 401(k) or retirement savings plan
• Paid time off and paid holidays
• Life and disability insurance
• Professional development and training
• Flexible or hybrid work options where applicable
• Employee wellness programs
• Career advancement opportunities

Please submit your resume highlighting your planning administrative project coordination research scheduling or organizational experience. Qualified candidates may be asked to participate in an interview and practical planning or organizational assessment.