People & Organization Specialist, Trainee Program Administrator

DSV Global Transport and Logistics

At DSV our purpose is to keep customers supply chains flowing and enable the business of our customers by ensuring reliable and efficient transport and logistics services through storage and transport of goods by air sea and road. Our vision is to create long-term sustainable growth and value for our customers employees shareholders and society. Close to 150000 employees in over 90 countries work diligently to deliver great customer experiences and high-quality services. As a global leader our commitment to sustainable business practices is a central element of our overall business strategy. Visit follow us onLinkedInandFacebook.

Location: Iselin NJ

Division: Air & Sea US
Job Posting Title: People & Organization Specialist Trainee Program Administrator
Time Type: Full Time

Summary

The People & Organization (HR) Specialist Trainee Program Administrator is responsible for the strategic and operational management of the organizations two-year local Trainee program overseeing the full employee lifecycle from workforce planning and recruitment through onboarding development performance management engagement and successful transition into a full-time position.

This role serves as the primary P&O partner and program owner for the Trainee population working closely with business leaders hiring managers educational institutions and internal P&O teams to ensure high-quality and consistent experience throughout the two-year program.

The successful candidate will bring strong P&O generalist experience exceptional organizational and relationship-building skills and a passion for developing early-career talent. They will balance strategic program management with hands-on execution and will be accountable for ensuring Trainees are effectively integrated into the organization and positioned for long-term career success..

Duties & Responsibilities

Trainee Program Management

• Support by managing the end-to-end two-year Trainee program ensuring a consistent engaging and well-structured experience.
• Maintain the overall program framework timelines processes guidelines and program documentation as defined by the Managing Director who oversees the program.
• Partner with business leaders to understand workforce requirements and identify appropriate Trainee opportunities.
• Establish program objectives success measures and key performance indicators.
• Monitor program effectiveness and make recommendations for continuous improvement.
• Maintain accurate program records reporting and workforce information.
• Ensure the program aligns with organizational talent workforce planning and succession objectives.

Recruitment & Selection

• Coordinate the full recruitment lifecycle for Trainee positions from workforce planning and job profile development through sourcing interviewing selection and offer management.
• Develop and maintain relationships with colleges universities technical schools and other educational institutions.
• Coordinate campus recruitment activities career fairs information sessions and other early-talent initiatives.
• Partner with hiring managers to establish selection criteria and ensure a fair consistent and effective recruitment process.
• Conduct interviews and provide recommendations regarding candidate selection.
• Manage Trainee offers employment documentation and pre-employment requirements.
• Develop strategies to attract diverse and high-potential early-career talent.

Onboarding & Integration

• Design and oversee a comprehensive onboarding experience for each Trainee cohort.
• Coordinate orientation training systems access introductions and other onboarding requirements.
• Ensure Trainees understand organizational expectations culture policies and available resources.
• Partner with managers to establish clear expectations and objectives at the beginning of each placement.
• Monitor the effectiveness of onboarding and address issues that may affect successful integration.

Trainee Development & Performance

• Facilitating and manage the Trainee development throughout the two-year program.
• Partner with managers to ensure Trainees receive meaningful work assignments coaching feedback and development opportunities.
• Implement regular check-ins performance discussions career conversations and development planning.
• Coordinate training and learning opportunities appropriate to early-career employees.
• Support managers in addressing performance attendance conduct or other employee relations matters involving Trainees.
• Monitor Trainee progress and proactively identify individuals requiring additional support or development.

Engagement Retention & Employee Experience

• Act as a trusted P&O resource and point of contact for Trainees throughout the program.
• Build strong relationships with the Trainee population and create opportunities for networking collaboration and engagement.
• Develop and coordinate Trainee engagement activities events mentorship opportunities and networking initiatives.
• Conduct regular pulse checks and gather feedback regarding the Trainee experience.
• Identify trends concerns and opportunities for improvement and develop appropriate action plans.
• Promote a positive inclusive and supportive environment that encourages Trainees to build long-term careers with the organization.

Full-Time Conversion & Career Transition

• Engaged with leaders to complete the process for evaluating and transitioning successful Trainees into full-time employment opportunities.
• Partner with business leaders to identify potential full-time positions and workforce requirements.
• Establish a structured process for assessing Trainee readiness and suitability for permanent employment.
• Facilitate career discussions and communicate potential career pathways with Trainees.
• Coordinate full-time offers compensation recommendations approvals and employment documentation in partnership with the appropriate HR teams.
• Track conversion rates and other key program metrics.
• Support in providing suggested strategies to maximize retention of high-performing Trainees following completion of the program.

HR Partnership & Advisory

• Serve as a strategic P&O advisor to managers participating in the Trainee program.
• Coach managers on effective leadership performance management feedback development and engagement of early-career employees.
• Partner with P&O Business Partners and P&O Operations as required.
• Ensure employment practices and program processes are consistent with applicable employment legislation and organizational policies.
• Support employee relations matters and ensure appropriate escalation when required.
• Provide regular updates and recommendations to senior leadership regarding program performance risks and opportunities.

Program Reporting & Analytics

• Develop and maintain reporting on program metrics including:
• Recruitment volumes and candidate pipelines
• Time-to-fill
• Trainee retention
• Performance and development progress
• Engagement
• Program completion
• Full-time conversion rates
• Post-program retention
• Analyze trends and provide recommendations to improve program outcomes.
• Prepare regular reports and presentations for leadership.
• Use data and feedback to continuously enhance the Trainee experience and business value of the program.
• Other duties as required.

Quality Health & Safety

• Supports organizational commitment to ISO 9001 ISO 45001 certification.
• Perform assigned tasks to support DSV meets its objectives and targets regarding quality health safety and environment and follow all requirements as set out in the DSV Quality Health Safety Environment policy.
• Staff are required to ensure that their day-to-day activities embrace sustainability Health and safety therefore reducing the impact upon the environment supporting the communities we work in and reducing incidents in the workplace.

Qualifications & Experience

• Post-secondary education in Human Resources Business Administration or a related discipline preferred.
• Minimum of 2-4 years experience in all areas of P&O (HR) processes and concepts with demonstrated experience managing employee lifecycle programs.
• Experience in early-career talent internship apprenticeship graduate or rotational programs strongly preferred.
• Demonstrated experience managing recruitment and selection processes from beginning to end.
• Strong knowledge of onboarding employee relations performance management talent development and HR practices.
• Experience partnering with senior leaders and operational managers.
• Strong understanding of employment legislation and P&O best practices.
• Experience developing and implementing P&O programs and processes.
• Strong analytical skills with the ability to interpret P&O data and translate findings into actionable recommendations.
• Experience managing multiple stakeholders priorities and timelines in a fast-paced environment.

Skills & Competencies

• Strong written and verbal communications skills with the ability to influence and coach managers at all level.
• Ability to create collaborative engagements and active listening.
• Ability to connect the intern program to broader workforce planning talent retention and succession objectives.
• Strong interpersonal skills building professional relationships internally and externally.
• Problem-solving skills: Able to identify issues proactively assess risk and develop practical solutions.
• Data & Business Acumen: Understands how to use metrics and business information to assess program effectiveness and make informed recommendations.
• Ability to multi-task plan prioritize and manage time effectively in order to meet goals and achieve results.
• Both a team builder and a team-player.
• Excellent organizational and time management skills.
• Act as a role model for DSV values and adhere to the Code of Conduct.
• English is the principal language for this position additional languages may be required in other locations.
• Ability to communicate effectively in a diverse multicultural environment.
• Highly proficient in MS Office.
• Experience using helpdesk ticket systems (Zendesk an asset).

Physical Demands

This position is primarily performed in an office environment and requires the ability to sit or stand for extended periods while working at a computer. The role involves regular use of hands for typing writing and operating standard office equipment such as computers phones printers and copiers. Occasional walking bending reaching and light lifting (up to approximately 15 lbs) may be required such as when transporting recruitment materials event supplies or onboarding documentation. The role may also require occasional travel to campus recruitment events career fairs or other Trainee program activities which may involve extended periods of standing walking and carrying event materials. Clear verbal and written communication is essential including the ability to conduct interviews facilitate meetings and deliver presentations to individuals and groups.

Work Environment

This role is typically performed in a professional office setting with a moderate noise level consistent with typical office operations including phone calls meetings and collaborative discussions. The position requires regular interaction with employees managers senior leaders Trainees and external stakeholders such as educational institutions which may take place in person by phone or through virtual platforms. The nature of the role involves managing multiple priorities and deadlines simultaneously often within a fast-paced environment shaped by recruitment cycles onboarding periods and program milestones. Some travel may be required to support campus recruitment events career fairs or other Trainee engagement activities which may occasionally involve travel outside of normal business hours or to offsite locations.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position consistent with applicable law.

For this position the expected base pay range is $71760.00 $89700.00 Annual. Actual compensation will be determined based on job-related factors such as relevant experience skills education certifications and geographic location in accordance with applicable laws and company policy.

Information regarding DSVs benefits offerings including eligibility coverage options and plan details is available through theDSV Benefits Showcase. Benefits programs and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race creed color national origin age sex religion ancestry disability veteran status marital status gender identity sexual orientation national origin or any other characteristic protected by applicable federal state or local law. If you require special assistance or accommodation while seeking employment with DSV please contact Human Resources at . If you are interested in learning the status of your application please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV Global transport and logistics

Working at DSV means playing in a different league. As a global leader in transport and logistics we have been on an extraordinary journey of growth. Lets grow together as we continue to innovate digitalise and build on our achievements. With close to 150000 colleagues in over 90 countries we work every day to offer solid services and meet our customers needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent fresh perspectives and ambitious individuals like you. At DSV performance is in our DNA. We dont just work we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players accountability and action. We value inclusivity embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact be trusted by customers and grow your career in a forward-thinking company this is the place to be.

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