People Operations Coordinator

Kodiak Robotics Inc. was founded in 2018 and has become a leader in autonomous ground transportation committed to a safer and more efficient future for all. The company has developed an artificial intelligence (AI) powered technology stack purpose-built for commercial trucking and the public sector. The company delivers freight daily for its customers across the southern United States using its autonomous 2024 Kodiak became the first known company to publicly announce delivering a driverless semi-truck to a customer. Kodiak is also leveraging its commercial self-driving software to develop test and deploy autonomous capabilities for the U.S. Department of Defense.

In this role you will:

• Provide administrative support across key People Ops functions including interview scheduling onboarding offboarding benefits and compliance
• Coordinate new hire onboarding logistics including background checks Day 1 setup and orientation scheduling
• Maintain and update employee records in our HRIS and other systems ensuring accuracy and confidentiality
• Partner closely with the Office Assistant at our shop in West Texas to coordinate People Ops efforts
• Serve as the first point of contact for employee inquiries related to policies benefits and systems
• Assist with benefits administration including enrollments changes and Open Enrollment preparation
• Help track and report on people data (headcount org changes etc.)
• Support the team with compliance tracking and audits including I-9s and training requirements
• Pitch in on ad hoc People projects team initiatives and process improvement efforts

What youll bring:

• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• High level of discretion and professionalism with sensitive information
• Proficient in Google Workspace (Docs Sheets etc.); familiarity with HRIS is a plus
• Comfortable juggling multiple tasks and shifting priorities
• Eager to grow in the HR/People field and learn from a collaborative team
• Prior administrative or HR/People Operations experience preferred (internships or relevant coursework okay)

What we offer:

• Competitive compensation package including equity and annual bonuses
• Excellent Medical Dental and Vision plans through Cigna and Guardian (including a medical plan with infertility benefits)
• Office perks: dog-friendly free catered lunch a fully stocked kitchen and free EV charging
• Long Term Disability Short Term Disability Life Insurance
• Wellbeing Benefits - Headspace One Medical Wellhub Spring Health
• Fidelity 401(k)
• Commuter FSA Dependent Care FSA HSA
• Various incentive programs (referral bonuses patent bonuses etc.)