Payroll Manager

The Illinois Department of Juvenile Justice (IDJJ) is seeking a highly skilled and motivated person to serve as the agencys Payroll Manager. This pivotal role ensures that all payroll processes are administered accurately timely and in full compliance with federal and state regulations collective bargaining agreements and agency policy. The Payroll Manager will collaborate with leadership facilities supervisors human resources and State Employee Retirement Systems to implement procedural changes resolve complex payroll issues and maintain consistency in crossagency processes. Success in this role requires strong analytical capabilities sound judgment attention to detail and the ability to guide and mentor staff while navigating multifaceted regulatory and operational requirements. If you are an experienced payroll professional motivated by improving systems supporting statewide operations and contributing to an agency focused on promoting positive youth outcomes we encourage you to apply and become a vital part of the IDJJ Finance team.

• Under administrative direction of the Chief Financial Officer directs the administration of payroll operations to ensure accurate timely and compliant processing in accordance with state and federal regulations and collective bargaining agreements.
• Serves as full line supervisor.
• Serves as a subject matter expert providing administrative and technical consultation to departmental leadership and administrative staff regarding payroll operations planning initiatives and procedural changes.
• Serves as Agency Administrator for the State Employees Retirement System and the Deferred Compensation Program ensuring proper payroll integration and reporting.
• Serves as liaison between the agency and central payroll entities facilitating coordination and implementation of payroll policies and system changes.
• Develops coordinates and conducts statewide payroll and timekeeping training to ensure compliance with established policies and procedures.
• Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.

• Requires knowledge skill and mental development equivalent to completion of four (4) years of college with courses in fiscal management payroll accounting or related.
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in fiscal management payroll accounting or a closely related field.

• Prefers three (3) years of professional work experience of State of Illinois payroll timekeeping and personnel systems including e-Time Central Timekeeping and Payroll System (CTAS) Central Payroll System (CPS) or similar systems.
• Prefers three (3) years of professional work experience interpreting and applying State and federal employment law rules and Collective Bargaining Agreements including but not limited to SERS retirement requirements FMLA and military leave provisions.
• Prefers three (3) years of professional work experience coordinating complex personnel transactions in collaboration with HR Transactions Fiscal and external oversight entities to ensure accuracy compliance and timely processing.
• Prefers three (3) years of experience utilizing strong analytics and problem-solving skills with experience conducting investigations into payroll and timekeeping discrepancies preparing findings and making recommendations to senior leadership.
• Prefers two (2) year of experience preparing detailed written statistical and compliance reports including the use of Microsoft Office Suite (Excel Work PowerPoint) to create spreadsheets charts graphs dashboards and confidential status reports.
• Prefers three (3) years of experience communication and training skills including experience providing technical assistance guidance and training to employees supervisors and managers on payroll timekeeping retirement onboarding/offboarding and employee benefit processes.

• Requires the ability to pass an IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee regardless of position held is prohibited.
• Requires ability to travel in the performance of duties with overnight stays as appropriate. Requires appropriate valid drivers license.
• Requires ability to attend seminars conferences and trainings to stay current on methods tools ideologies or other industry related topics relevant to the job duties.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departmentssecurity programming education mental health and morecollaborate with the understanding that youth are physically emotionally and cognitively different from adults. The department provides extensive services to young people through a developmental treatment-focused model of care that builds youth resiliency engages families and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois communities.