Payroll Implementation & Tax Operations Specialist

StaffWizard Corp prides itself on creating a diverse and unique culture of trained and talented individuals. We are seeking a Payroll Implementation & Tax Operations Specialist.

This role is responsible for onboarding payroll clients managing payroll and tax operations ensuring compliance with federal state and local regulations and supporting the continued development of StaffWizards payroll engine. The position will also serve as a subject matter expert for the engineering team translating payroll and tax requirements into actionable software development specifications.

We are not offering visa sponsorship at this time.

Position Overview

This role is responsible for onboarding payroll clients managing payroll and tax operations ensuring compliance with federal state and local regulations and supporting the continued development of StaffWizards payroll engine.

The position will also serve as a subject matter expert for the engineering team translating payroll and tax requirements into actionable software development specifications.

Primary Responsibilities

1. Payroll Client Onboarding & Implementation

Manage the onboarding of new payroll clients into StaffWizard.

Configure and validate federal state and local tax profiles including employer tax IDs rates jurisdictions and filing frequencies.

Verify payroll configurations banking information tax settings and employee data before processing begins.

Assist with year-to-date (YTD) payroll conversions including importing and reconciling historical wages taxes and deductions.

Identify and resolve onboarding discrepancies to ensure clients are ready for payroll processing.

2. Payroll & Tax Payment Management

Oversee payroll funding employee payments and payroll tax remittances.

Monitor federal state and local tax deposits to ensure timely and accurate payments.

Manage quarterly and annual payroll tax processes including reconciliations payments and filings.

Investigate and resolve rejected payments funding discrepancies tax notices and payment exceptions.

Coordinate with third-party tax and payment providers to resolve processing issues.

3. Quarterly & Year-End Tax Processing

Manage quarterly tax filing and reconciliation processes including Forms 941 and applicable state filings.

Coordinate annual tax filings including Forms 940 W-2 W-3 1099 and other required federal and state forms.

Oversee year-end form generation validation distribution and submission.

Ensure payroll records and tax liabilities reconcile before quarterly and year-end filings.

Manage corrections and amendments when necessary.

4. Managed Payroll Client Support

Serve as a payroll and tax subject matter expert for StaffWizards managed payroll clients.

Respond to client questions involving payroll calculations taxes payments filings and compliance.

Investigate payroll discrepancies and provide accurate resolutions.

Assist clients with payroll-related notices adjustments and reporting questions.

Provide guidance to internal support and implementation teams on complex payroll matters.

5. Payroll Software Development & Regulatory Compliance

Monitor IRS state and local government updates impacting payroll processing taxation and reporting.

Interpret regulatory changes and identify required modifications to the StaffWizard payroll engine.

Create detailed functional requirements for software engineers to implement regulatory updates and new payroll functionality.

Work directly with the engineering team to explain payroll calculations tax rules filing requirements and expected system behavior.

Review and test newly developed payroll functionality to verify accuracy and regulatory compliance.

Identify opportunities to automate manual payroll tax and compliance processes.

Performance Expectations

Accurate and timely onboarding of payroll clients.

Correct configuration of employer and employee tax profiles.

Timely payroll payments tax deposits and regulatory filings.

Accurate quarterly and annual tax reconciliations.

Responsive and knowledgeable support for managed payroll clients.

Clear and actionable development requirements for engineering.

Proactive identification of regulatory changes and associated software requirements.

Overall Objective

Ensure StaffWizards payroll operations remain accurate compliant and scalable while bridging the gap between payroll operations regulatory requirements and software engineering.

If you share our values and are ready to build your next career we want to hear from you!