Payroll & Benefits Coordinator

Betterment is a leading technology-driven financial services company that offers investing savings and retirement solutions for retail investors and investment advisors as well as financial wellness solutions including a 401(k) for small and medium-sized businesses. Our team is passionate about our mission to empower people to build wealth with confidence and ease. Were headquartered in NYC and offer hybrid NY-based positions (four days/ week in-office with no required office days during the summer and winter holidays).

As Payroll & Benefits Coordinator you will be responsible for supporting on-time payroll processing and effective benefits administration. We are seeking someone detail-oriented to support semi-monthly payroll ensuring accuracy in all areas while meeting and applying all payroll controls accordingly. Reporting to the Sr. Manager Payroll & Benefits youll partner closely with the People team to ensure data integrity and support payroll and benefits cycles. You will also serve as a key resource to our employees efficiently and effectively answering any payroll and benefits questions on a timely basis.

This is a salaried non-exempt role that is based out of our NYC office. Below weve reflected the base salary range we would offer for this position. Actual salaries may vary depending on factors including but not limited to location experience and performance. The range listed is just one component of Betterments total compensation package for employees.

• New York City: $70000 - $83000

Payroll Processing

• Prepare semi-monthly payroll for exempt and non-exempt employees ensuring accuracy and timeliness
• Review and reconcile timesheets PTO balances and payroll data inputs prior to each pay run
• Process payroll adjustments including new hires terminations pay changes garnishments and voluntary deductions
• Support preparation of year-end payroll activities including W-2 distribution and reconciliation
• Respond to employee inquiries about pay deductions and paycheck reconciliation in a timely and professional manner

Benefits Administration

• Administer employee benefits programs including health dental vision life insurance 401(k) FSA/HSA and wellness offerings
• Coordinate open enrollment periods prepare communications host informational sessions and guide employees through elections
• Process enrollments qualifying life event changes and terminations with insurance carriers and benefit platforms
• Reconcile monthly benefit invoices and coordinate with Finance to ensure accurate payroll deductions
• Serve as a first point of contact for employee questions about coverage eligibility and claims

Compliance & Recordkeeping

• Maintain accurate and confidential employee records in the HRIS and payroll system
• Assist with compliance filings and reporting including ACA COBRA ERISA and state/local requirements
• Support audits of payroll and benefits data to ensure data integrity
• Monitor and track FMLA and leave of absence documentation in partnership with the HR team

Cross-Functional Support

• Partner with HR Business Partners Finance and People Operations on projects and process improvements
• Assist with onboarding new hires by conducting benefits orientations and ensuring timely enrollment
• Generate standard and ad hoc payroll and benefits reports for internal stakeholders

• 1-2 years of experience in payroll processing and benefits administration
• Hands-on experience in ADP or comparable HRIS
• Familiarity with employment laws leave regulations and benefits compliance
• Proficiency in Excel / Google Sheets and comfort with HR technology
• Excellent attention to detail organization and follow-through
• Strong communication and customer service skills are a must
• Ability to handle confidential data professionally and with discretion

We change lives

Be a part of a community of innovators working to transform financial outcomes for real people. Your work will make an impact always laddering up to our mission; to empower people to build wealth with confidence and ease.

We set audacious goals

We set them for the company our customers and ourselves and we wont stop until we reach them. We dont just show up; we give our all then celebrate our wins.

We value all perspectives

When we collaborate were at our best. We believe diverse perspectives lead to better outcomes and strive to uphold our supportive and inclusive community.

We simplify financial services

Were financial services pioneers always finding new ways to improve optimize and enhance. Constant improvement is in our DNA.

Our Commitment to Your Total Well-being:

• We offer a competitive suite of benefits including medical dental and vision coverage; life and AD&D insurance; short- and long-term disability; infertility support and WPATH-aligned transgender health benefits; an Employee Assistance Program (EAP); transit benefits and FSA and HSA options
• Ownership: Equity for all employees including new hire and refresher grants.
• Time: Flexible paid time off paid parental leave and a fully paid four-week sabbatical in your sixth year.
• Growth: Company-paid professional coaching for all employees.
• Wealth: Day-one 401(k) match plus matching on qualified student loan payments.

Well take a few weeks to review all applications. If wed like to spend more time with you well reach out to arrange next steps which will include 3-4 sets of meetings with your future colleagues.

In the interview process well look to learn more about your skills experiences capabilities and motivators. Many of our questions will be aimed at understanding how you might operate here at Betterment. Depending on the role we may ask you to complete a case study exercise or technical assessments as we want to collect a robust set of data points to better inform our decisions.

On average it takes us around 3-5 weeks to make a hiring decision depending on your availability and sense of urgency. As a best practice we aim to interview at least 2-3 final round candidates before making a hiring decision. Please note that as we usually receive an overwhelming number of applications for open positions were unable to offer individual feedback during the interview process.

We recognize that interviewing for a new role is a big deal. We appreciate you considering Betterment as the next step in your career and our Recruiting Team is here to support and advocate for you through the interview process!

Betterment is dedicated to providing accommodations to candidates upon request. If you need accommodations at any point throughout the interview process please reach out to your recruiter.

Please note that in any materials you submit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Come join us!

Were an equal opportunity employer and comply with all applicable federal state and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees applicants or any other covered persons because of race color religion creed national origin or ancestry ethnicity sex gender (including gender nonconformity and status as a transgender or transsexual individual) sexual orientation marital status age physical or mental disability citizenship past current or prospective service in the uniformed services predisposing genetic characteristic domestic violence victim status arrest records or any other characteristic protected under applicable federal state or local law.