Part-Time Campus Operations Coordinator

Job Description:

ABOUT THE CHICAGO SCHOOL

The Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals organizations and communities. We enroll over 6000 students across 40 academic programs culminating in a bachelors masters or doctoral degree or a professional certificate and our unique approach to impact-focused education has made us a leading nonprofit university for more than 40 years. As an employee at The Chicago School you can become a member of a university community committed to true inclusion and equity. At The Chicago School we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic talented and passionate professionals who will help us continue to innovate for decades to come.

POSITION SUMMARY

The Chicago School is seeking a Part-Time Campus Operations Coordinator to help maintain a campus environment that is functional prepared and ready to support our campus community during our extending operating hours.

This role is a member of the Chicago Campus Operations team which oversees the daily service space and facility operations that keep the campus running this role you will support operational readiness through proactive facilities coordination vendor oversight inventory management and logistical support.

Campus Operations functions as a collaborative team grounded in shared ownership. While each role has a primary focus we work closely together and step in where needed to ensure a seamless campus experience particularly during peak periods major events or times of increased operational demand.

This part-time position is designed to provide operational coverage during our evening and weekend operating hours. We are currently looking to fill two shifts:

Weekday Coverage: 6pm 12am

Weekend Coverage: Rotating between 6am-1pm and 12pm-7pm.

PRINCIPAL DUTIES

Daily Operations

• Support daily operational workflows to ensure classrooms offices and shared spaces are prepared functional and aligned with campus standards.

• Perform opening and closing procedures verifying building readiness safety systems space conditions and ensuring all areas are secured.

• Maintain a visible campus presence to monitor conditions identify operational issues and ensure a clean and safe environment.

• Support office moves furniture reconfigurations classroom setups and event-related setups or breakdowns.

• Crosstrain on welcome desk workflows to maintain service continuity and coverage during peak periods or absences.

• Manage incoming and outgoing deliveries mail and shipments ensuring accurate sorting documentation and timely distribution.

• Create and update ID cards for faculty staff and students in accordance with access protocols.

• Monitor and replenish inventory for classrooms offices kitchens and shared spaces ensuring supplies are organized and available.

Team and Campus Support

• Submit track and follow up on work orders for maintenance custodial and facilities needs; verify completion and communicate updates to stakeholders.

• Support onsite vendors and contractors by coordinating access and ensuring work meets campus standards.

• Monitor and respond to the campus operations inbox addressing operational inquiries from students faculty and staff.

• Collaborate with the Chicago Operations team Facilities IT Academic Departments Student Services and others to ensure coordinated and timely support.

• Assist with the onboarding and training of student workers.

• Execute campus emergency procedures as trained and assist with evacuations safety drills and maintenance of emergency supplies.

BASIC QUALIFICATIONS

• High school diploma or GED.

• 1 years of facilities or operational support experience.

• Strong interpersonal and communication skills.

• Strong organizational and documentation skills.

• Ability to manage multiple operational priorities simultaneously.

• Proficiency with Microsoft Office and facilities ticketing systems.

• Valid U.S. Drivers License.

• Proficiency with Microsoft Office.

• Availability to work evenings and weekends.

• Ability to lift push and pull approximately 50 pounds.

PREFERRED QUALIFICATIONS

• Associate or bachelors degree.

• Experience in facilities coordination customer service or higher education operations.

• Experience working in a fast-paced service-oriented environment.

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