Part Time Administrative Assistant

POSITION SUMMARY

RESPONSIBILITIES

• Provide primary phone support by answering incoming calls gathering necessary information and directing callers to the appropriate team member.

• Greet clients guests and vendors and provide front-desk coverage.

• Provide support to the Reception team including but not limited to:

• • Mail processing

• • Sending the Daily Agenda

• • Conference room set-up breakdown and management.

• Coordinate calendars conference room schedules and meeting logistics.

• Ensure conference rooms and shared office spaces remain organized stocked and ready for use.

• Assist with mailings document management data entry filing and record-keeping across departments.

• Provide general administrative support and assist with special projects as assigned.

• Provide administrative support for all departments including but not limited to:

• • Assistance with daily needs such as lunches coffee etc.

• • Maintain departmental procedures calendars reports and administrative resources.

REQUIREMENTS

• Strong organizational and computer skills with intermediate level proficiency in Microsoft Suite including Outlook Excel and Word

• Excellent oral written and interpersonal skills.

• The ability to anticipate support requirements and work with all levels of management are critical skills needed to be successful in this role.

• Ability to maintain a high degree of confidentiality regarding organizational clientele and personnel matters.

• Ability to maintain a polished professional appearance at all times.