Operations Support

Position Summary:

The Operations Administrator role provides administrative and operational support to the Distribution Center reporting to the DC Manager. This position removes administrative and time-intensive tasks from DC leadership enabling supervisors and managers to focus on safety training productivity and employee engagement. The role serves as a central point of coordination across office administration operations HR and safety functions.

What you will do in this role:

• Greet and direct visitors and manage incoming phone calls
• Schedule meetings manage calendars and coordinate appointments
• Perform filing data entry scanning and confidential document management
• Research and assist with freight invoices billing and expense reporting
• Support inbound documentation requests (PODs BOLs packing lists)
• Scan upload and maintain shipping and receiving documentation
• Order office shipping and first aid supplies
• Coordinate vendor service calls and operational documentation
• Manage door access key fobs and facility administration
• Coordinate printer RF gun PC and timeclock issues with I.T.
• Track operational metrics including labor hours and temporary agency usage
• Support HR training and safety administration including onboarding paperwork certifications and compliance documentation
• Maintain safety boards intranet displays and assist with safety committee administration
• Support employee engagement initiatives recognition programs and facility events
• Perform additional administrative and operational duties as requested

What we look for in a candidate:

• 12 years of experience in an administrative office coordination or operations support role
• Proficiency in Microsoft Office: Word Excel and Outlook
• Experience in a warehouse or distribution environment preferred
• Strong organizational skills and attention to detail
• Ability to work independently and manage multiple priorities
• Comfortable interacting with employees leadership vendors and visitors
• Ability to work effectively in a fast-paced environment

Almo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race religion sex sexual orientation gender identity age national origin ancestry citizenship disability or veteran status.