Operations Supervisor Accounts Payable

• Schedules assigns and reviews work of auditors clerical personnel interns.
• Acts as liaison between Accounts Payable Division and vendors to answer questions and resolve problems relating to purchase orders payments and similar payable transactions.
• Trains subordinate staff in proper auditing techniques.
• Assures storage and retrieval of documents.
• Plans assigns and supervises the work of the Accounts Payable Accounting and administrative staff engaged in the audit analysis and review of financial transactions or documents pertaining to a variety of municipal expenditures such as auditing payment vouchers purchase order contracts for proper authorization financial accuracy of computations account codes and availability of funds.
• Reviews departmental request for contract encumbrances.
• Resolves problems that arise through the accounts payable accounting or payroll process where financial systems analysis is necessary to correct transactions.
• Develops procedures to correct problems.
• Performs financial year-end analysis of financial accounts and assists in the closing of the fiscal year.
• Monitors the financial transactions to ascertain the appropriateness and the adherence to Controllers policies and procedures.
• Performs special assignments to develop financial history or transactions and determines corrective actions and develops internal policies
• Confers with City staff concerning problems in the reporting of financial transactions and recommends solutions to problems presented.
• Consults with administrative superiors regarding the modernization of existing procedures.
• Keeps updated records as to levies and garnishments.
• Performs any and all related Supervisory Audit work as assigned by the Controller.

• Knowledge of modern auditing techniques and principles.
• Knowledge of modern record retention techniques.
• Ability to plan assign and review work of subordinate staff.
• Ability to perform calculations rapidly and accurately.
• Ability to communicate effectively orally and in writing.
• Ability to resolve vendor inquiries quickly and courteously

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such this job announcement should be considered the exam announcement and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.