Operations Coordinator, #0077284T

Title: Operations Coordinator

Position Number:T

Hiring Unit: SCH OF LAW INSTRUCTION INSTRUCTION

Location: UH at Manoa

Band: B

Salary :salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities

1.*Leads the day-to-day administrative and operational activities of the Center for Ocean Policy implementing systems workflows operating procedures and organizational infrastructure.

2.*Develops administrative policies templates tracking systems and standard operating procedures that improve organizational effectiveness accountability and continuity.

3.*Provides strategic administrative support to Co-Directors through research analysis executive briefings decision-support materials and coordination of high-priority Center initiatives.

4.*Serves as the principal administrative liaison among the Department of Oceanography William S. Richardson School of Law University offices faculty students and external stakeholders.

5.*Coordinates administrative implementation of the centers interdisciplinary educational program including student placements clinics capstones experiential learning opportunities field activities and related activities.

6.*Supports recruitment selection and appointment of Oceanography Graduate Student Fellows and Law JD Fellows.

7.*Supports faculty-led research outreach policy and community engagement activities.

8.*Oversees fiscal administration of Center budgets University and Foundation accounts procurement purchasing contracts travel reimbursements and operational expenditures.

9.*Monitors and analyzes financial activity preparing budget projections and reports and advises the Co-Directors regarding budget status spending trends and projected resource needs.

10.*Coordinates acquisition and management of equipment software communications infrastructure office resources and operational support services.

11.*Coordinates planning and implementation of seminars workshops conferences symposia public engagement activities and invited speaker programs.

12.*Develops and maintains the Centers website communications materials newsletters annual reports presentations and public information resources.

13.*Coordinates timely preparation and submission of annual programmatic and fiscal reports donor reports continuation-funding documentation and other required organizational reporting.

14.*Coordinates administrative relationships with governmental agencies nonprofit organizations Indigenous communities partner institutions professional organizations donors and other external stakeholders.

15.*Supports development and administration of partnership agreements memoranda of understanding briefing materials and organizational communications.

16.*Develops and maintains administrative performance measures tracking systems dashboards and organizational assessment processes supporting continuous improvement.

17.*Evaluates and implements administrative technologies digital workflows and operational innovations that improve organizational effectiveness and service delivery.

18.*Conducts research environmental scans administrative analyses and special projects supporting Center planning program development and emerging ocean-policy opportunities.

19.Other duties as assigned.

*Denotes Essential Function

Minimum Qualifications

1.Possession of a baccalaureate degree in public administration business administration education public policy marine science environmental science law or any related field and four (4) years of progressively responsible professional experience with responsibilities for program administration project management and/or organizational development; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2.Considerable working knowledge of principles practices and techniques in the area of administrative and fiscal management organizational development and/or interdisciplinary program administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.

3.Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with higher education and business administration fiscal management procurement human resources research support and/or externally funded programs.

4.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.

5.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

7.Demonstrated ability to operate a personal computer apply word processing software and if applicable add additional software.

8.If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Desirable Qualifications

1.Masters degree in public administration business administration education public policy marine science environmental science law or any related field.

2.Experience supporting the establishment growth or organizational development of a new academic research or public-service program center or institute.

3.Progressively responsible experience administering complex programs involving multiple academic units governmental agencies nonprofit organizations community partners or international organizations.

4.Experience with higher education or research administration including fiscal management personnel coordination procurement travel and development of administrative procedures.

5.Experience supporting strategic planning organizational assessment performance measurement executive reporting or continuous-improvement initiatives.

6.Experience administering graduate or professional student fellowships experiential-learning programs clinics capstones certificate programs or related student initiatives.

7.Experience coordinating conferences seminars invited speakers public programs communications websites or external-engagement activities.

8.Knowledge of or professional experience related to ocean science marine policy environmental law fisheries coastal resilience maritime governance or Pacific Island issues.

9.Experience interpreting and implementing complex laws regulations policies or compliance requirements in governmental academic research or similarly regulated environments.

10.Experience with University of Hawaii fiscal human resources procurement travel student research or Foundation systems.

To Apply:

Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.)

Note: If you have not applied for a position before using NeoGov you will need to create an account after clicking on the APPLY button.

Inquiries: Richard Wallsgrove at

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: