Operations Assistant

Operations Assistant

The Company

Gooding Christies is the market-leading automotive auction house owned by Christies. Gooding Christies combines Gooding & Companys longstanding expertise in the collector car market with Christies global platform international network and client base. The business conducts premier automotive auctions and private sales in the United States and internationally and is continuing to expand and integrate into Christies global infrastructure.

Christies is a world-leading art and luxury business providing clients with exceptional service and expertise through its international network of salerooms and offices. Gooding Christies colleagues work closely with teams across Christies to deliver exceptional client service and support the continued growth of the automotive business.

The Role

The function of this role is to support the Operations team in the day-to-day operations of Gooding Christies offices warehouses and auction events. The Operations Assistant provides administrative logistical and operational support across multiple departments and plays a key role in maintaining efficient office operations coordinating consignments managing transportation logistics and supporting auction execution. Duties will follow the cycle of the auction calendar including pre-auction preparation on-site auction support and post-auction activities while also contributing to ongoing office and facility operations.

How Youll Make an Impact

• Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments as needed.
• Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments as needed.
• Support smooth operations across Gooding Christies facilities including Santa Monica and Van Nuys by coordinating maintenance vendors service providers and office-related projects.
• Monitor shared departmental inboxes assist with the main office phone line and provide professional communication and administrative support to internal and external contacts.
• Maintain operational calendars tracking systems databases and spreadsheets ensuring information is accurate organized and up to date across internal systems.
• Coordinate inbound and outbound shipments deliveries warehouse transfers and other logistics while maintaining accurate documentation and chain-of-custody records.
• Maintain hardware and vehicle inventory records receive and document incoming vehicles and coordinate the secure disposal or movement of company equipment and assets.
• Coordinate consignment photography schedules with specialists consignors transporters and photographers including photographer travel and production deadlines.
• Coordinate transportation and logistics for consignments and vehicles traveling to auction venues ensuring timely delivery and accurate transportation documentation.
• Support auction event operations including technology and workstation setup bidder registration client support and coordination of inbound and outbound vehicle activity.
• Support post-auction administration by organizing Bills of Lading buyer and transportation documentation post-sale paperwork and buyer packets.
• Prepare and coordinate post-sale correspondence settlements printing mailing courier and shipping requirements working with appropriate teams for review and approval.
• Collaborate with specialists Client Service Accounting Marketing and other departments; maintain proficiency in Gooding Christies and Christies systems and perform additional operational projects as assigned.

What Youll Bring to the Team

• Bachelors degree preferred or equivalent work experience.
• Prior experience in operations logistics administrative support event coordination or client service is preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work collaboratively across multiple groups offices and functions.
• Ability to remain calm in stressful and fast-paced situations.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving skills and a proactive approach to responsibilities.
• Comfortable coordinating with vendors clients transporters and internal stakeholders.
• Strong knowledge of Microsoft Office including Teams Excel Word and Outlook and ability to learn Salesforce and Christies internal systems.
• Willingness to travel and work extended or non-traditional hours during auction events.
• Ability to lift move and organize operational materials and equipment as needed for office and auction support.
  
  

Whats great about working for us

• Comprehensive Medical Dental and Vision care plans for employees and dependents (On average Christies pays 80% of total premiums)
• 401(k) Savings Plan Christies provides a matching contribution up to 5% (subject to IRS limits)
• Life Insurance - 3x base salary up to $400k (100% paid by Christies)
• Disability Insurance (100% paid by Christies)
• Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
• Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
• Annual Discretionary Performance Bonus Plan
• Commuter Benefits - Pre-tax money towards your daily commute with a Christies contribution of $21 per month
• Back Up Child & Elder Care up to 10 days of back-up Child or Elder Care through Bright Horizons
• CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
• Perks and Discounts through Zo and Plum Benefits

*Christies reserves the right to change company benefits at any time

Christies Inc. is committed to principles of equal employment opportunity affirmative action and to compliance with all federal state and local laws concerning employment discrimination including the Americans with Disabilities Act. To this end Christies Inc. ensures equal opportunity to all employees and applicants regardless of race color age sex sexual orientation religion marital status national origin or ancestry citizenship lawful alien status physical mental and medical disability veteran status or liability status for service in the United States Armed Forces.

Closing Date: October 6th 2026

*Posted salary range does not include discretionary bonus compensation and/or overtime pay.