Operations Assistant Office Administrator

Employment Type: Fulltime

Salary Range: $22.00$25.00 per hour

This position supports the daily operations of a trucking and railroad logistics team. The focus is on ensuring smooth administrative processes maintaining compliance documentation and facilitating effective communication among staff drivers vendors and customers.

• Provide administrative support to the operations team: manage schedules coordinate meetings and handle correspondence.
• Maintain organized physical and electronic filing systems for shipping documents compliance records and employee files.
• Assist in preparing and processing transportation paperwork such as waybills manifests and bills of lading.
• Monitor officesupply inventory and place orders to ensure uninterrupted operations.
• Serve as the primary contact for internal staff and external partners (drivers vendors customers) for routine inquiries.
• Support HR functions: onboarding employee records and tracking training certifications.
• Coordinate freight pickups and deliveries ensuring accurate information flow between dispatch drivers and clients.
• Assist with basic financial tasks: invoice entry expense tracking and weekly operational reports.
• Maintain compliance with safety and regulatory requirements by keeping documentation current and facilitating audits.
• Perform other adhoc duties to support overall operational efficiency.

• High school diploma or GED required; associate degree or higher in Business Administration Logistics or a related field preferred.
• Proficient with Microsoft Office (Word Excel Outlook) and office management software.
• Strong written and verbal communication skills.
• Excellent organization with keen attention to detail.
• Ability to multitask prioritize and meet deadlines in a fastpaced environment.
• Basic understanding of transportation terminology and logistics processes (advantageous).
• Professional demeanor and ability to interact courteously with diverse stakeholders.

• 13 years of administrative or clerical experience preferably in transportation logistics or manufacturing.
• Familiarity with shipping documentation compliance forms and basic inventory control.
• Experience supporting drivers or field personnel is a plus.

• Competitivehourly pay: $22.00$25.00
• Health dental and vision insurance options.
• Paid time off (vacation sick leave holidays).
• 401(k) retirement plan with employer matching.
• Professional development and onthejob training opportunities.
• Supportive work environment with growth potential.