Operations Assistant
Job Location:
Marshall County, WV - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Operations Assistant
Company: TeamFicient
Location: Dallas Texas (Hybrid)
Employment Type: Full-Time
Salary Range: TBD
Work Schedule:
Time Range: Between 7 AM and 7 PM CST
Working Hours: 9 hours per day (8 working hours 1-hour break)
Days Off: TBD (2 days per week)
Why Join Us
At TeamFicient our team spans multiple countries and regions and we stay connected by operating within EST CST and PST time zones.
Work Without Borders: Collaborate daily with experts from around the world. Youll gain international exposure and experience that goes far beyond your local market.
Built for Remote: Our setup isnt a "work from home" experiment; its a fully remote culture designed for autonomy flexibility and trust.
Diverse Perspectives: Youll be part of a multicultural team where different backgrounds are our greatest strength.
Grow Globally: Expand your career on a global stage learning how business works across different cultures and continents.
About the Role
We are seeking a highly organized and detail-oriented Operations Assistant to support day-to-day business operations compliance activities contract administration invoicing processes workforce systems and cross-functional coordination.
This role is designed for someone who can help create structure maintain operational consistency support multiple departments and ensure critical administrative and operational functions are executed effectively.
Core Responsibilities
Operations & Process Improvement
Assist in identifying assessing and resolving operational gaps risks and process inefficiencies
Support the development documentation implementation and maintenance of SOPs and operational workflows
Help strengthen operational consistency across departments locations and projects
Assist leadership with special projects strategic initiatives and operational improvement efforts
Compliance & Contract Administration
Support compliance activities by maintaining required documentation certifications deadlines reporting requirements and audit preparation
Assist with contract administration document management compliance tracking modifications and performance-related records
Maintain accurate operational records and ensure documentation remains current and accessible
Financial & Administrative Support
Assist with invoicing billing documentation accounts receivable tracking and operational reporting
Coordinate incoming and outgoing correspondence document routing and records management
Monitor office and project supply needs coordinate procurement requests and assist with inventory tracking
Communicate with vendors partners and internal stakeholders as needed
Coordination & Operational Support
Serve as a central point of coordination for internal operational workflows
Support communication between departments project managers field personnel subcontractors and leadership teams
Respond to employee client and operational inquiries when managers are unavailable
Maintain and improve databases workforce management systems and operational tracking tools
Candidate Qualifications
Must-Haves
3 years of operations executive assistant administrative support or related experience
Experience supporting compliance-driven regulated government-related or contract-based environments
Strong understanding of operational documentation process management and administrative workflows
Experience creating maintaining or supporting SOPs operational documentation and tracking systems
Financial literacy with experience supporting invoicing billing documentation accounts receivable tracking or operational reporting
Strong organizational skills with exceptional attention to detail
Excellent written and verbal English communication skills
Ability to work independently while managing multiple priorities and deadlines
Proficiency with business systems databases spreadsheets and operational tracking tools
Good to Haves
Experience supporting federal contracts government programs or compliance-heavy organizations
Experience with workforce management systems project tracking platforms or operational databases
Experience coordinating across multiple locations departments or business units
Familiarity with audits certifications reporting requirements or contract compliance processes
Experience supporting operational improvement initiatives or process documentation projects
Required Skills:
Summary My career is driven by a results-oriented and analytical approach but its creativity that adds that special touch to my strategies. Im passionate about digital marketing and the art of managing paid traffic with a proven track record of delivering impactful results. Throughout my journey Ive gained valuable experience in startups and martechs working across the tech B2B and SaaS sectors. Im fueled by data: the key to unlocking the secrets behind high-performing campaigns. Through strategically crafted conversion-focused ads Ive successfully helped companies grow revenue and generate a steady stream of leads using inbound marketing strategies. Ready to take your business to the next level Lets grow together! Open to work Experience Nagato Marketing Digital Position title Paid Media Analyst & Growth Marketer Company nameNagato Marketing Digital Full-timeDates employed and Duration May 2025 Feb 2026 10 mos Position location Remote Position summary Planned executed and optimized Google Ads and Meta Ads campaigns for clients in the furniture industry focusing on lead generation and qualified traffic. Developed audience targeting creatives and conversion funnels to maximize engagement and sales. Monitored KPIs and performance metrics using GA4 Google Analytics and Looker Studio dashboards. Implemented UTMs Related to search terms in your query pixels Related to search terms in your query and Google Tag Manager for full sales funnel tracking Related to search terms in your query. Collaborated with internal teams on timelines acquisition funnel planning and remarketing strategies. Skills: Planejamento de mídia Otimização de performance Meta Ads Gestão de tráfego Google Ads EcomSmart Position title Paid Media Analyst & Growth Marketer Company nameEcomSmart Full-timeDates employed and Duration Jun 2024 Jul 2025 1 yr 2 mos Position location Remote Position summary Planned executed and optimized Google Ads and Meta Ads campaigns integrated with AI platforms focusing on conversions ROI and lead generation. Analyzed performance metrics and acquisition funnels using GA4 Google Analytics and Looker Studio dashboards. Developed audience targeting creatives and A/B tests for continuous optimization Related to search terms in your queryof results. Implemented UTMs Related to search terms in your query pixels Related to search terms in your query and Google Tag Manager for full sales funnel tracking Related to search terms in your query. Collaborated with product marketing and growth teams on data-driven scalable strategies. Skills: Indicadores-chave de desempenho Maldonado Digital Marketing Position title Paid Media Analyst & Growth Marketer Company nameMaldonado Digital Marketing Full-timeDates employed and Duration May 2024 Sep 2024 5 mos Position location Remote Position summary Planned executed and optimized Google Ads and Meta Ads campaigns integrated with AI platforms focusing on conversions ROI and lead generation. Analyzed performance metrics and acquisition funnels using GA4 Google Analytics and Looker Studio dashboards. Developed audience targeting creatives and A/B tests for continuous optimization Related to search terms in your queryof results. Implemented UTMs Related to search terms in your query pixels Related to search terms in your query and Google Tag Manager for full sales funnel tracking Related to search terms in your query. Collaborated with product marketing and growth teams on data-driven scalable strategies. Skills: Indicadores-chave de desempenho 404 Digital Media LTDA Position title Media BuyerRelated to search terms in your query Company name404 Digital Media LTDA Full-timeDates employed and Duration Mar 2024 Sep 2024 7 mos Position summary Developed programmatic media buying strategies. Implemented campaigns on Meta Google Ads and other platforms. Analyzed ad buying and selling metrics using Ad Manager. Monitored and optimized paid campaigns daily focusing on programmatic media KPIs. Tracked metrics and key performance indicators (KPIs). Implemented tagging tools ( Pixels Related to search terms in your query APIs and scripts). Conducted ongoing optimizations and campaign monitoring. Skills: Comportamento do usuário Meta Ads Google Ad manager Análise de dados Compra de mídia Gestão de tráfego Estratégia de marketing Google Ads Neil Patel Digital Brasil Position title Paid Media Analyst & Growth Marketer Company nameNeil Patel Digital BrasilDates employed and Duration Aug 2023 Mar 2024 8 mos Position summary Planned executed and optimized Google Ads and Meta Ads campaigns focused on conversions ROI and qualified leads. Developed audience targeting creatives and acquisition funnels for premium clients. Monitored KPIs using GA4 Google Analytics and Looker Studio dashboards. Aligned campaigns with
