Office Services Supervisor

Position summary

The Operations Supervisor is an independent leader helping manage the day-to-day people operations and client

Job duties

(* denotes an essential function)

• *Ensure team provides outstanding service to client while building strong customer relationships

• *Conduct time and absence for direct reports including ensuring system accuracy and compliance with timekeeping policies and procedures

• *Create an environment conducive to service expansions and new business opportunities

• *Maximize profitability through the effective utilization of labor and resources

• *Immediately resolve any operational problems or issues

• *Produce required reports on schedule

• *Coordinate workflow within the team prioritizing jobs and delegating duties to associates

• *Balance teams day-to-day work assignments with projects and ad hoc requests related to mail volume reprographics requests conference room set up and vendor management 

• *Monitor workflow to ensure jobs are completed efficiently accurately and within deadlines

• *Train new employees on policies and procedures

• *Address performance issues among team members

• *Work with manager to create development plans and challenging assignments for team members

• *Escalate to manager client or team concerns to proactively resolve issues

• Adhere to Williams Lea policies in addition to client site policies

• Use equipment and supplies in a cost-efficient manner

• Other duties as assigned

Qualifications :

Job qualifications

• Bachelors degree or equivalent experience

• 3 or more years proven experience in a customer service environment legal or financial services industries preferred

• 3 or more years experience  in office support including a combination of administrative facilities hospitality reception reprographics and mailroom

• Understanding of USPS regulations

• Understanding of reprographics equipment and usage

• Intermediate Microsoft Office Word and Excel skills

• Basic Microsoft PowerPoint skills

• Prior experience managing vendors preferred

• Basic P&L understanding a plus

• Demonstrated experience prioritizing competing priorities under tight deadlines

• Proven customer service skills are required in order to create maintain and enhance customer relationships.

• Good written and verbal communication skills including professional telephone and email etiquette.

• Attention to detail with good organizational skills.

• Must be able to meet deadlines and complete all projects in a timely manner.

• Ability to handle sensitive and/or confidential documents and information.

• Able to make independent decisions that conform to business needs and policy.

• Good problem-solving skills with the ability and understanding of when to escalate a problem to a managerial level.

• Must work well in a team environment.

• Must be able to interact effectively with multi-functional and diverse backgrounds.

• Ability to work in a fast-paced environment.

• Must be self-motivated with positive can-do attitude.

Additional Information :

RRDs current salary range for this role is $ / year. The salary range may be adjusted
based on the applicable geographic location of the hired employee and the range may change in the
future. At RRD it is not typical for an individual to be hired at or near the top of the range for their role and
compensation decisions may vary based upon but not limited to education skills experience proficiency
performance shift and location. Depending on the role in addition to base salary the total compensation
package may also include participation in a bonus commission or incentive program. RRDs benefit
offerings include medical dental and vision coverage paid time off disability insurance 401(k) with
company match life insurance and other voluntary supplemental insurance coverages plus parental
leave adoption assistance tuition assistance and employer/partner discounts.

RRD is an Equal Opportunity Employer including disability/veterans

At RRD we value innovation authenticity and integrity. To uphold the security and fairness of our hiring process we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer including disability/veterans

At RRD we value innovation authenticity and integrity. To uphold the security and fairness of our hiring process we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Remote Work :

No

Employment Type :

Full-time