Office Mgr & Admin Coordinator FT Day- TJUH

Number of Positions In Requisition

1

Job Details

Responsibilities :

Interacts with co-workers visitors and other staff consistent with the values of Jefferson.
Manages complex calendars schedules meetings and coordinates appointments using Outlook Teams and other
organizational tools.
Serves as a primary point of contact by managing incoming calls emails and correspondence; prioritizes and routes
communications appropriately.
Prepares edits and distributes reports presentations and other business documents with a high level of accuracy and
professionalism.
Maintains sensitive and confidential information including personnel records and organizational data in accordance with
established policies.
Coordinates meetings and events including logistics materials preparation and follow-up activities.
Performs data entry and maintains organized electronic and physical filing systems to ensure accessibility and
compliance.
Manages office operations including monitoring and ordering supplies and supporting general administrative needs.
Processes incoming and outgoing mail and supports document handling scanning and recordkeeping activities.
Provides general administrative support as needed including assisting team members and contributing to special
projects.
May provide guidance or informal support to less experienced staff as applicable.

Job Description

Education - Required
High School Diploma/GED
Experience - Required
1 year of administrative or clerical experience required.
Knowledge Skills and Abilities - Required
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and collaboration tools such as Microsoft
Teams
Strong organizational and time-management skills with the ability to prioritize competing demands
Excellent written and verbal communication skills
Demonstrated attention to detail and accuracy in work output
Professional interpersonal skills with the ability to interact effectively at all levels of the organization
Ability to handle sensitive information with discretion and maintain confidentiality
Self-motivated dependable and capable of working both independently and as part of a team

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University Hospitals Inc.

Primary Location Address

132 S 10th Street Philadelphia Pennsylvania United States of America

Nationally ranked Jefferson which is principally located in the greater Philadelphia region Lehigh Valley and Northeastern Pennsylvania and southern New Jersey is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65000 people strong dedicated to providing the highest-quality compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrows professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic clinical and applied research. Thomas Jefferson University home of Sidney Kimmel Medical College Jefferson College of Nursing and the Kanbar College of Design Engineering and Commerce dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8300 students. Jefferson Health nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age race color religion creed sexual orientation gender gender identity marital status pregnancy national origin ancestry citizenship military status veteran status handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues including medical (including prescription) supplemental insurance dental vision life and AD&D insurance short- and long-term disability flexible spending accounts retirement plans tuition assistance as well as voluntary benefits which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues including those who work less than part-time(including per diemcolleagues adjunct faculty and Jeff Temps) have access to medical (including prescription) insurance.

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