Office ManagerAssistant Project Manager

We are a full service single-source contractor providing design installation service and inspection of fire protection suppression sprinkler and alarm systems. Taking a collaborative approach our team works closely with clients to develop the right solutions to help ensure people facilities and overall businesses are prepared to survive and minimize a fire related event.

eTEC Fire Protection was founded in 2001 and is a full service single source Class A contractor providing design installation service and inspection of fire protection systems. eTEC is a wholly owned subsidiary of EMCOR Group Inc.

eTEC Fire Protection is searching for a full-time on-site Office Manager/Assistant Project Manager to join our team. This individual plays a critical role in supporting the administrative financial and project management of the company. This position is responsible for managing daily office functions while assisting project managers with job setup billing lien waiver administration and project documentation. The ideal candidate is highly organized detail-oriented and capable of managing multiple priorities.

Pay Range- $50000 to $65000

• daily office operations and Manage administrative functions.
• Answer and direct incoming phone calls while providing a professional and welcoming first impression for customers vendors and visitors.
• Oversee office supplies and equipment to ensure the office remains organized stocked and fully operational.
• Organize and maintain electronic and physical filing systems.
• Process daily bank deposits including checks and ACH payments ensuring timely and accurate recording of all transactions.
• Follow up on outstanding invoices and manage collections to ensure timely payment of customer accounts.
• Set up new projects by creating job files entering project information into COINS and ensuring all executed contracts are received and readily accessible.
• Request review and maintain Certificate of Insurance (COIs) and bonds for projects.
• Process change orders in COINS and maintain accurate executed records.
• Assist with the preparation and submission of project billings including AIA progress billings and lien waivers.
• Coordinate with project managers customers subcontractors and vendors to facilitate the timely processing of contracts billing lien waivers change orders and project correspondence.
• Maintain accurate project files and document control systems to ensure compliance for audits.
• Support management with special projects and other administrative duties as assigned.

#efire

• High school diploma or equivalent.
• 2 years of office management or construction administration experience.
• Strong proficiency in Microsoft Office (Excel Word Outlook).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to prioritize work and meet deadlines.
• Consistently produces accurate thorough and high-quality work through a strong commitment to detail.
• Previous construction industry experience including familiarity with AIA billing and lien waiver processes is preferred.
• Knowledge of project management software such as Procore Textura GCPay or similar platforms is a plus.
• Demonstrates a positive attitude works effectively in a team environment and consistently upholds high standard of quality and accountability.

• Competitive salary
• Paid Holidays (8)
• Paid Time Off (PTO)
• 401k with employer contribution
• Health dental and vision insurance
• Employer paid life insurance
• Paid Long-term and Short-term Disability
• Tuition assistance

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