Office Manager

We are seeking a detail-oriented and organized Office Manager / Weighmaster to support daily operations at a glass recycling facility. This position is responsible for managing administrative functions handling SAP/data entry coordinating incoming and outgoing truck traffic accurately weighing and documenting loads maintaining records and providing customer and operational support. The ideal candidate is comfortable working in a fast-paced industrial environment communicating with drivers and vendors and balancing administrative responsibilities with daily scale house operations.

Key Responsibilities

Weighmaster & Scale Operations

• Operate truck scales to weigh incoming and outgoing trucks transporting recycled glass and other materials.

• Record and verify gross tare and net weights for all loads.

• Prepare and process scale tickets bills of lading shipping documents and delivery records.

• Verify load information material types customer details and destination information for accuracy.

• Coordinate truck traffic and communicate with drivers regarding load instructions documentation and facility procedures.

• Maintain accurate records of inbound and outbound materials and resolve weight or documentation discrepancies.

• Follow established safety procedures and ensure drivers comply with facility requirements.

Office Management & Administration

• Manage daily office operations including filing data entry recordkeeping and document management.

• Answer phone calls and emails and serve as a primary point of contact for customers vendors drivers and internal departments.

• Maintain spreadsheets operational reports shipping records and other administrative documentation.

• Assist with purchasing supply ordering invoice processing and general office coordination.

• Support accounts payable accounts receivable billing and reconciliation of scale tickets as needed.

• Prepare daily weekly and monthly reports related to tonnage shipments inventory and facility activity.

• Maintain organized records and ensure information is entered accurately into company systems.

• MUST HAVE EXPERIENCE WITH SAP Software

Operations & Customer Support

• Communicate with production logistics transportation and management teams to support daily plant operations.

• Track material movements and help reconcile incoming and outgoing shipments.

Required Experience:

IC