Office Manager

Title: Office Manager

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: $49000 - $69216

Pay Band: 4

Agency: Dept Conservation & Recreation

Location:Kiptopeke State Park

Agency Website:

Recruitment Type: General Public - G

The Virginia Department of Conservation and Recreation (DCR) is the states lead conservation agency providing access for outdoor recreation strengthening communities flood resilience and protecting what Virginians care about: clean water parks natural habitat and open spaces.

Serving a diverse commonwealth rich in nature and culture DCR touches all Virginians lives.

DCR offers paid leave; a minimum of 13 paid state holidays per year; medical dental vision and life insurance; retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan for classified positions and VaLORS for law enforcement positions); and is a federally recognized Public Service Loan Forgiveness (PSLF) employer.

DCRs Mission is to conserve the natural scenic historic and cultural resources of the Commonwealth. We invite you to learn more about DCRs efforts to CONSERVE.

Job Duties

Office Managers manage administrative and financial functions to ensure continuity of park this position you will:

• Oversee all financial operations including budget development and monitoring accounts payable/receivable revenue collection and deposit payroll processing and compliance with Division and state cash management procedures.
• Manage procurement and inventory for park goods services and office supplies using the Divisions eVA and Cardinal Procurement platforms ensuring accurate documentation and reporting.
• Coordinate all human resource functions for wage employees including onboarding scheduling training supervision payroll certification and end-of-season separation paperwork.
• Maintain and manage administrative records project tracking reporting and correspondence in accordance with agency and state requirements.
• Serve as the primary liaison between the park and central administrative offices ensuring clear communication and compliance with policies and procedures.
• Provide customer service and information to the public coordinate reservations and special use permits and manage park-run concessions including point-of-sale operations and merchandise inventory.
• Develop and implement administrative standards objectives and procedures aligned with park priorities and participate in required meetings training and professional development activities as needed.
• Supervise and implement training for office and contact station wage employees and coordinate schedules for the same.
• Work with a high degree of independence daily with overall supervision from the park manager.
  
  

Minimum Qualifications

• Experience in customer service and/or public relations involving direct interaction with diverse audiences.
• Experience operating a variety of office equipment and computer systems including Microsoft Office (Excel Outlook Word Publisher) Canva printers copiers and calculators.
• Cash management merchandise and/or retail sales experience.
• Experience with procurement contracts bookkeeping budget management and records retention.
• Supervisory experience to include training scheduling and performance management.
• Strong interpersonal skills to communicate effectively with diverse audiences.
• Ability to manage multiple tasks priorities and deadlines effectively in a fast-paced administrative environment.
• Ability to interpret and apply policies and procedures related to programs such as special use permits.
• A valid drivers license is required.

Additional Considerations

• Familiarity with state accounting systems and procedures procurement of goods and financial reporting systems.
• Experience in recruitment hiring onboarding training payroll processing and other personnel administrative functions.
• Prior experience in a state park or comparable natural resource recreation or tourism setting.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Applicants must submit an online application to be considered for this position. DCR does not accept applications résumés cover letters or other materials in any format outside of the online system. Please ensure your online application and/or résumé are complete and accurately reflect your duties skills and relevant work experience.

A valid drivers license is required to operate a state vehicle or a personal vehicle while conducting official business on behalf of the agency.

DCR encourages applications from minorities individuals with disabilities veterans and those with experience with the National Park Service or the federal government. We are an Equal Opportunity Employer (EEO/AA/TT).

A valid Drivers License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DCR participates in E-Verify.

Minorities individuals with disabilities veterans and people with National/Federal Service experience are encouraged to apply. EEO/AA/TT

Explore Virginia State Parks On Us!

As a DCR employee youll enjoy exclusive access to the natural beauty and outdoor experiences that make Virginias State Parks extraordinary with free admission special discounts and perks that turn every visit into something memorable.

Employee benefits include:

• Free parking and admission to all Virginia State Parks.
• Overnight stay discounts for DCR classified retired and wage staff (after six months of service):
  • Free camping outside the Memorial Day to Labor Day season for sites accommodating up to six people.
  • Free SundayThursday camping (excluding the night before holidays) during the Memorial DayLabor Day period.
  • 50% off cabins (up to three bedrooms) outside the Memorial DayLabor Day season for up to 14 nights. Twonight minimum required. Bunkhouses camping cabins and yurts are included; onenight yurt stays receive a 25% discount.
    

Join us and make Virginias great outdoors part of your life its one of the many ways we show our appreciation for the people who make DCRs mission possible!

Contact Information

Name: Human Resources

Phone: N/A

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.