Office Manager

The Office Manager is responsible for overseeing the daily administrative operations of the office to ensure a productive efficient and professional work environment. This role manages office services facilities vendor relationships supplies budgets workplace communications and administrative support activities. Serves as a key point of contact for employees visitors and external partners while driving operational excellence and a positive employee experience.

Specific Responsibilities:

Office Operations & Administration

• Manage day-to-day office operations and administrative functions.
• Establish and maintain office procedures workflows and best practices.
• Coordinate office maintenance repairs and facility improvements.
• Ensure the office environment is safe organized and compliant with company policies.
• Oversee workspace planning office moves and seating arrangements.

Facilities & Vendor Management

• Manage relationships with building management maintenance providers and office vendors.
• Coordinate services such as cleaning security mail distribution catering and office equipment maintenance.
• Monitor vendor contracts and service quality.
• Ensure timely resolution of facility-related issues.

Employee and Visitor Experience

• Welcome and support visitors clients and new employees.
• Coordinate employee onboarding logistics including workspace setup and equipment requests.
• Plan office events recognition activities and employee engagement initiatives.
• Support internal communications and office announcements.

Administrative Support

• Provide administrative support to leadership teams as needed.
• Coordinate meetings conference room scheduling and special events.
• Maintain office records contracts and documentation.
• Support travel arrangements and expense reporting processes.

Requirements:

• Associates or Bachelors degree in Business Administration Operations Human Resources or related field preferred.
• 5 years of office administration facilities management or office management experience.
• Experience managing vendors budgets and office operations.
• Experience supporting executive leaders and cross-functional teams preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Budget management and financial tracking experience.
• Strong problem-solving and decision-making capabilities.
• Customer-service orientation and relationship-building skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite Teams Outlook and office management systems.

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.